Job description :
We are looking for one of our client, an international organization, a highly professional and skilled Facility Manager.

The client is in the European electricity market and the energy transition sector.

If you have integrity and skill to engender trust with excellent interpersonal skills and you are ready to interact at the highest level within an international and future thinking organisation! The this is the right place for you.
You will work in Brussels in the Corporate Services section and be reporting directly to the Head of Section of Corporate Services.

Your responsibilities :

You will have the overall responsibility to manage the facilities and maintenance activities to ensure that all working facility on-site is operating safely, efficiently and maintained according to quality standards for both our staff and our members to perform their daily duties.
You will be responsible for driving continuous improvement as well as implementing the Health and Safety requirements developed in cooperation with the Prevention Advisor and the Secretary-General. You will also be responsible for managing the company car fleet.
You will be leading a small team consisting of 2 permanent employees and additional outsourced part time workforce.
Due to the high responsibility of the role, this position requires full-time on-site presence and does not offer a hybrid work option.

You will contribute to the Association work in operational excellence in facility management, workplace safety, and fleet oversight. Responsibilities may be subject to change depending on the evolution of priorities and projects.

The following responsibilities are:
Facility Management

• Manage the facilities according to the highest standards in terms of safety and quality and ensure excellent working conditions.
• Coordinate all facility activities with People, Talent & Culture section.
• Plan and supervise maintenance, cleaning and repair of facilities. Monitor and coordinate fit-out/renovation projects.
• Conduct and document regular facility inspections.
• Manage the Facility annual budget and identify and implement cost efficiency opportunities.
• Follow the client procurement policy, manage contracts with services providers.
• Liaise with Building management company for common parts and ensuring swift resolution of any issues.

Health and Safety

• Ensure all safety at work procedures are in place and safety equipment and certifications maintained as per legal obligation.
• Implement health and safety requirements in the facility as decided in Quality Health Security and Environment (QHSE) meetings following recommendations from the Prevention Advisor.
• Report all QHSE incidents and monitor remediations.
• Maintain the annual safety plan and 5-year global plan accordingly.

Office and Reception Management

• Ensure the onboarding of new new-hires and welcoming of guests is done correctly.
• Manage office access, desk registration system and parking.
• Manage meeting room preparation and setup, as well as catering.
• Organise and supervise the stationary areas and mail room activities (inbound and outbound).
• Support the application of New Way of Working guidelines.

Fleet Management

• Supervise the client Car and Bike Policies, including enhancements and budget management.
Manage commercial relationships with lease companies and maintain pool cars.

Your profile :
We are looking for someone with the following skills and abilities:

• University Master’s degree or at least 5 years’ relevant experience.
• Proven leadership capabilities and experience in people management.
• Comprehensive knowledge of Belgian facility and workplace safety legislation.
• Strong organizational and project management skills, with a detail-oriented analytical approach.
• Excellent communication skills required (fluent in English & Dutch or French);
• Proactive, hands-on problem-solving ability, with a results-driven mindset.
• Motivation to work within a multinational and multicultural professional environment
• Positive mindset, constructive attitude aligned with the values of the client
• Prevention advisor certification is a plus.