Knauf stands for opportunity. We know that opportunity looks different to each person and we are proud that we see opportunity in everyone. This exciting role within Knauf Insulation in the Management Assistant team could be the perfect next opportunity for you to build a unique career, in a values-led culture with a clear purpose of making tomorrow a home for all of us. As a Group we are a global manufacturer of construction materials and our 41,500 team members in 90 countries across 300 sites provide a huge opportunity for anyone with ambition and energy. We value everyone's contribution equally and we ask that you bring your whole self to work, to enrich the business further, as together we achieve more in a safe and inclusive environment.
Knauf Insulation (KI) is proud to be part of the Knauf Group. We have a 40-year heritage in manufacturing insulation and have big plans for the future. Our global reach in 40 countries continues to grow and we are looking for passionate, ambitious people to join our 6000-strong team and help us achieve our goals. We are all led by the same core values and believe in the powerful potential of large companies to have a positive impact on the world.
We are looking to recruit a new Management Assistant in Visé, Belgium and reporting to the Supply Chain Director KI EMEA & APAC.

Can you say ‘yes’?...

• Do you have solid experience in an Executive Management Assistant position?
• Are you looking for a multi-skilled, responsible and entrepreneurial position?
• Would you like to be involved in projects to optimize and improve processes for our employees (travel management, safety awareness training, etc.)?
• Are you open-minded, conscientious, a team player, responsible and communicative? Your personality counts a lot for us!

We are looking for a Management Assistant who will have a multi-faceted role and will be in charge of several matters including the administrative management of the Supply Chain department, general and global support for the Managements Assistant office, but also the management of travel, credit cards and the management of the HQ site in Visé.

You will have the opportunity to travel very occasionally between 0 and 10% in the EMEA/APAC regions only when necessary.

What you’ll be doing:

Provide general support to Supply Chain Director KI EMEA & APAC and collaborate closely on a daily basis with the Management Assistant team.
A to Z Agenda

• Set up of internal and external meetings, conference calls including team meetings coordination, priorities & conflict management day to day calendar basis but also yearly KISC basis including all regions;
• Organize meeting rooms, access, catering…arrangements;
• Assist with meetings preparation (calendar, documents…);
• Assist with taylor-made events organization in Belgium and abroad;
• Contribute to efficiency of all Management team meetings and projects;
• Prepare meeting minutes, follow-up, communication about action plan, liaise with stakeholders to get/give information;
• Organize international/local travel and accommodations arrangements;
• Support on optimizing cost about accommodation & travels ; respect of Travel Policy;
• Deloitte calendar insuring precise follow up of days/country.

Day to day administration tasks

• Provide mails, telephone support – acting as representative to independently handle cases as appropriate;
• Assist with documents preparation (correspondence, announcement, presentation….);
• Perform general clerical duties to include but not limited to: photocopying, mailing, filing… including shared documents/infos Compass, Yammer;
• General correspondence, internal communication, expenses reports (MXP) & vacation/home office schedule (Partena);
• Administrative support on Purchasing process (SAP - PR/PO/invoices follow-up);
• Support on financial & operational data’s sharing;
• Support monthly KISC reporting follow up – gate keeper role of cost control;
• Ad hoc support to staff members with specific tasks including KISC new comers onboarding;
• Act as the liaison officer between SC Management Director/direct reports and Team (gate keeper role on rules/guidelines respect, Team spirit ambassador…);
• Administrative support on Contract Management Tool.

KI Travel Coordinator role

• Coordinate travel management with local colleagues in all KI divisions:

• based on contract signed between KI and Travel Agency
• based on contracts signed with travel operators either on KI or Knauf Group level contracts being under responsibility of Procurement (closely collaborating with Travel Coordinator);

• Manage on KI B, FR and DACH regions traveler profiles in booking tool;
• Manage direct contact with Travel Agency, travel operators (Airplus, hotels,…);
• Analyze Travel Agency monthly dashboards;
• Manage Quarterly Business Review with Travel Agency;
• Work closely with HR and Finance on topics such as traveler data profiles, expense follow up;
• Manage support, communication, contact … with Travel Arrangers, colleagues in different entities, Knauf Group Travel Coordinator.

What we’d love for you to have:

We are interested in you as a person; your attitude, behaviours and values. As long as you have the willingness to learn anything you need for the role that you don't already have, we'd love to speak to you.
If you have experience in the following areas – this is an added advantage :

• Former experience of at least 8 years in management assistant and at least 3 years in similar position/business;
• Bachelor or master’s degree in administration, in management assistant or equivalent by experience.
• Master MS office suite (strong skills of Word, Outlook, Power Point, Excel);
• Language: Fluent in English, French - German is a plus;
• Be interested in technical environment.

Your personality plays an important role :

• Strong entrepreneurial spirit with a responsible attitude.
• Independent, resilience, flexible personality with developed soft skills;
• Teamplayer and easy to adapt and integrate into teams.
• Duties require professional verbal and written communication skills;
• Discretion & confidentiality;
  
• Assertive communication
• Proactive and efficient mindset;
• Excellent organizational skills (workload, priority, stress management);

We will provide:

As this is a central, international position, the package and associated benefits will be those of the contract's host country. Our common criterion was to build a comprehensive salary package that stands out in the market.
On top of that, a dedicated time for personal development and potential for leadership training will be provided.

What happens next?

We appreciate that your time is precious and applying for a new job can be a lengthy process - so we have committed to replying to your application within five working days.
Our commitment to diversity and inclusion (D&I) reinforces our Knauf Insulation values of Making Tomorrow a Home for all of us. We are committed to creating a workplace where we all can thrive, whoever we are, and inspiring a culture of inclusion and innovation that will drive future business success. We do our best to make sure being at work feels like home. To learn more about our business and culture go here (Our values (knaufinsulation.com))
If there are any other ways that you need to receive this job information, please contact us on camille.gruslin@knaufinsulation.com