Belgium Job Openings
Conservation International
Operations Assistant
Brussels
FULL TIME
August 9, 2024
Operations Assistant
Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.
POSITION SUMMARY - This position is based in Brussels, Belgium
Conservation International has experienced exponential growth across all of its divisions in the Americas, Asia Pacific, Africa, and Europe. We seek an Operations Assistant to support our Europe-based Operations and Support team (currently a team of six staff). This position will primarily focus on providing routine operation support for the administrative, financial, and human resources functions of the CIE-GPP (CI Europe and Global Public Partnership) division and the Europe Hub. They will report to the Senior Manager of Operations.
CI is a dynamic and positive working environment in a friendly, expert team where you can grow and make a difference.
RESPONSIBILITIES
Administrative support
WORKING CONDITIONS
Required
Application Deadline: August 30, 2024 (11:49 PM EST)
See all Conservation International Career Opportunities HERE
Conservation International is an equal opportunity, affirmative action, and Diversity, Equity, Inclusion, and Accessibility-committed employer. We are proud to have a diverse, global workforce where employment decisions are based on qualifications, experience, position requirements, business needs, market conditions, merit, and other legitimate nondiscriminatory factors.
Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.
POSITION SUMMARY - This position is based in Brussels, Belgium
Conservation International has experienced exponential growth across all of its divisions in the Americas, Asia Pacific, Africa, and Europe. We seek an Operations Assistant to support our Europe-based Operations and Support team (currently a team of six staff). This position will primarily focus on providing routine operation support for the administrative, financial, and human resources functions of the CIE-GPP (CI Europe and Global Public Partnership) division and the Europe Hub. They will report to the Senior Manager of Operations.
CI is a dynamic and positive working environment in a friendly, expert team where you can grow and make a difference.
RESPONSIBILITIES
Administrative support
- Review time reporting and leave administration.
- Create and maintain customer, supplier, and project files.
- Monitor the Operations + Support team inbox for important requests and notifications.
- Respond to routine questions from colleagues and stakeholders.
- Support to process improvements.
- Register routine financial transactions, including invoices and payroll.
- Review expenses
- Create and maintain staff files.
- Organize and manage HR documents.
- Support new hires and onboarding.
WORKING CONDITIONS
- Full-time permanent position.
- Hybrid working schedule, with 2 days of work in the office per week as a general rule and Monday being a core day for the Operating & Support team. People may choose to come in more often.
- Minimum travel expected.
- EU national or Belgium open work permit (individuals needing work visa sponsorship will not be considered)
Required
- Passion for administration and accounting.
- Strong organizational and time management skills. Ability to prioritize tasks.
- Initiative and proactivity: a sense of ownership and responsibility to drive outcomes and the ability to anticipate needs.
- Excellent people skills: the ability to communicate effectively, and to work well in a team.
- Tech savviness: good level of IT literacy and a willingness to learn new software packages.
- Fluent in English, both written and spoken.
- Interested in nature conservation.
- Some experience in supporting operations, administration, HR, finance, or another relevant field.
- Professional fluency in German and/or French.
- Experience with data management systems.
- Available to start in September/October.
Application Deadline: August 30, 2024 (11:49 PM EST)
See all Conservation International Career Opportunities HERE
Conservation International is an equal opportunity, affirmative action, and Diversity, Equity, Inclusion, and Accessibility-committed employer. We are proud to have a diverse, global workforce where employment decisions are based on qualifications, experience, position requirements, business needs, market conditions, merit, and other legitimate nondiscriminatory factors.
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