We are a medium-sized private Community Living Agency, operating Group Homes and Community Inclusion Programs in Central Vancouver Island.
Our resources provide supports for adults with disabilities through contracts with Community Living BC. The current staff complement is 90+ employees with a wide variety of skills, personalities and backgrounds. JGW has grown since our incorporation in 1994 and continues to grow. We are looking for the right person to lead the finance department in our busy office, located on Northfield Road in Nanaimo.
The work environment here is collaborative, fun and friendly with a strong commitment to getting the job done and ensuring high quality service provision. Are you someone who thrives on keeping accounts organized? Do you have excellent communication skills and the ability to work independently as well as within a supportive team? If you are well organized, enthusiastic and looking for a change from your current job please apply with us.
In addition to strong math skills and a love of working with numbers, our ideal candidate will also bring the following strengths to their work:

• Proven ability to work independently and under pressure.
• Integrity, reliability and honesty in communication.
• Excellent written and verbal proficiency in English.
• Organized and willing to change tasks quickly, as required.
• Able to identify discrepancies in data and problem solve effectively.
• Remain deadline focused and communicate effectively.
• Strong interpersonal skills and a good sense of humour.

Required Qualifications:

• Payroll Compliance Practitioner Certification through the National Payroll Institute
• Bookkeeping or finance certificate/diploma
• Minimum of 3 years in a payroll, bookkeeping and/or finance role (full cycle bookkeeping)
• 3+ years computer skills: office administration, either personal or professional (specifically MS products such as Excel, Word and One Drive).
• Experience with T4s, WCB and EHT
• Experience with audits (CRA, WCB, external funding agencies)
• Ability to calculate manual payroll, payroll adjustments and retroactive wage increases
• Pension administration experience
• Unionized payroll experience
• Benefit administration
• Strong knowledge of GAAP

Primary Tasks:
Payroll - prepare and process payroll for approximately 90 employees with union, non-union, pension and benefit components.

• Prepare a variety of manual calculations and adjustments.
• Reconcile payroll data on a monthly/quarterly/semi-annual and annual basis.
• Prepare detailed journal entry with costing on 7 locations.
• Complete payroll reports including preparing and filing T4s with taxable benefits, quarterly and annual Worksafe reports with two classifications, annual reports including EHT and pension reports.

Pension administration – administration of all aspects of pension, including enrollment, manual calculation, pensionable service calculations, terminations and semi-annual reconciliations.
Bookkeeping – support the bookkeeping assistant with all queries, periodic reconciliations and advise on best practices, assist the bookkeeping assistant with preparing year-end bookkeeping file for submission to the accountant, review and approve annual adjusting journal entries from accountant.
Management – review funding agency contracts and proposals for new service delivery for accuracy and financial viability.

• Support and advise administrative staff, program managers, Directors and President in all aspects relating to the finance department.
• Oversee all finance operations.
• Train new employees, review work, monitor deadlines and provide feedback.
• Compile data for management use and annual reports including Service level Report, Employee Turnover Report, Rates report, STATs Canada Report.
• Prepare and present various budgets.

Position Details:

• Starting rate $40/hour. Excellent health and welfare benefits package, including: prescription coverage, dental, orthodontic, medical services, massage, life insurance, AD&D, vision care, chiropractic, naturopath, EAP, etc.), 13 stat holidays off with pay, generous vacation and a pension plan (MPP).
• 40 hours per week, 0830-1630 Monday through Friday – flexible hours and days of work can be accommodated.
• Criminal record check required for work with vulnerable adults.
• Partial remote work schedule can be accommodated upon the successful completion of a probationary period.
• Start Date: between December 1-31. Transition training with current JGW finance officer will be provided.

Please send your resume and 2 work references by 4:00 pm on October 29, 2024. There will be a panel interview and a written test (payroll and bookkeeping knowledge, manual payroll calculations and excel skills) required to be completed at the interview.
Thank you to all applicants, only those chosen for an interview will be contacted.
Job Type: Full-time
Pay: From $40.00 per hour
Expected hours: 40 per week
Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Paid time off
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: In person
Application deadline: 2024-10-29