Role description

• Type of contract: Full-time
  
• Place of work: Prague, Czech Republic
  

Your future role:

• Facilitate effective communication and collaboration among team members.
• Coordinate team meetings, ensuring timely scheduling and documentation of discussions.
• Assist in preparing and distributing meeting agendas, minutes, and action items.
• Maintain accurate and up-to-date records of team activities, reports based on needs, project timelines, presentation and keeping the division Org Chart up to date.
• Strong knowledge of all corporate processes relevant to the execution of their duties.
• Complex supports the organization and execution of team-building activities/ off-sites and its budget controlling.
• Handle the coordination of business trips for managers, including planning in line with the company travel policy and expense reimbursement processing.
• Support managers in coordinating project-related activities and ensuring deadlines are met.
• Proactively identify opportunities for process improvement within the teams and implement necessary changes.

• Provide administrative assistance to teams, including document and data entry.
• Prepare and distribute internal communications within the teams.
• External contractors - creating tickets for onboarding/offboarding/prolonging contract. Keeping up to date all details about external contractors.
• Preparing PD (Project Definition) / PO (Purchase Order)
• Support the organization with attendance system, help managers with approval process. (vacation/flexi office approvals)

Your experience&skills:

• Previous experience in a similar administrative or teams support role.
• Proficient in using collaboration tools such as Microsoft Teams, or similar platforms.
• Strong organizational, multitasking and time-management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in administrative tasks.
• Ability to work collaboratively in a dynamic work environment.
• Proactive problem-solving skills.
• English – B2 level at least

• Familiarity with project management tools (e.g., Jira, Trello, Miro).
• Familiarity with IT project workflows and terminology.
• Knowledge of additional collaboration tools and software.
• Certification in project management or related field.
• Knowledge and ability to do data reporting. (Power BI)
• Familiarity with agile methodologies.

Join Embed IT family and enjoy:

Our benefits