Internal Client Services | Executive assistant - Admin
Deloitte, established globally in 1845, is the world’s largest and leading professional services firm, providing audit and assurance, tax, consulting, financial advisory, and risk advisory services to public and private clients spanning multiple industries. We are present in more than 150 countries, and as the world's largest management consulting business, Deloitte is distinct in its ability to help clients solve their most complex problems, from strategy to implementation.
Deloitte has a proud legacy in the Middle East region, with an uninterrupted presence since 1926, and is present across 23 offices in 15 countries with 7,000+ professionals in the Levant region and the wider GCC.
We have served as trusted advisors for clients for almost 100 years and contributed to the advancements and growth of the professional services industry in the region.
We have received numerous awards in the last few years, such as Brand Finance’s strongest and most valuable "commercial services" brand in the world for the 6th consecutive year (2024), the Great Place to Work® and Best Workplaces™ in the UAE (2022-2023), the Great Place to Work® and Best Workplaces™ in the KSA (2022-2023), "World’s Most Attractive Employers" (2023), the Middle East Tax Firm of the year (2023). These awards are a recognition of how Deloitte makes an impact that matters to its clients, talent, and society.
We invest in outstanding people of diverse talents and backgrounds and empower them to achieve more than they could elsewhere. Our work combines advice with action and integrity. We believe that when our clients and society are stronger, so are we. Our organization has grown in scale and diversity, providing services across the region, with our shared culture remaining the same. We aim to help clients realize their ambitions, make a positive difference in society, and maximize the success of our people. This drive fuels the commitment and humanity that run deep through our every action.
Our Purpose
Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most—for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.
Our shared values guide the way we behave to make a positive, enduring impact:

• Lead the way
• Serve with integrity
• Take care of each other
• Foster inclusion
• Collaborate for measurable impact

During your tenure as an Executive assistant, you will demonstrate and develop your capabilities in the following areas:

• Maintain Assist with creating & maintain a record of client proposals, power point presentations, and engagement letters as directed by the Partners and Managers.
• Attend & write minutes for the Partners & Managers Meetings
• Follow up on action plan after Partner & Manager Meetings to ensure completion of key areas
• Manage the diary scheduling of the Partner group
• Provide various administrative support to Partners/Managers’ group.
• Assisting HR with various administration requests
• Manage Staff at Reception and ensure the front desk is running smoothly.
• Answer phone calls in the reception area during the receptionist’s lunch break or when the need arises in her absence.
• Temporarily cover other office administration in case of absence.
• Coordinate and schedule domestic and international travel arrangements for partners, office staff and new recruits (booking tickets, visas, and accommodation and transportation arrangements).
• Manage incoming and outgoing correspondence for the Partners i.e., sort, read and register mail, distribute and draft responses.
• Assist with logistical arrangements for general meetings and training sessions.
• Coordinate local and international seminars & events, arranging venues and catering, liaising with speakers and delegates and arranging for their travel and accommodation, preparing delegates agendas and joining instructions.
• Copy, properly archive, and regularly update information of clients and personnel.
• Act as Partner’s Representative to clients – both via telephone, email, and fax or by welcoming them to the office in person.
• Ensure that filing for all correspondences and necessary paperwork for each client is updated.
• Review and maintain office supplies.

Leadership capabilities:

• Builds own understanding of our purpose and values; explores opportunities for impact.
• Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent
• Understands expectations and demonstrates personal accountability for keeping performance on track
• Actively focuses on developing effective communication and relationship-building skills
• Understands how their daily work contributes to the priorities of the team and the business

Qualifications:

• Graduate from recognized university, Public Administration qualification
• Previous experience in Executive Support
• Previous experience with a professional services environment would be useful.
• Good IT skills including advanced knowledge of Word, Excel, Power Point, Outlook, Access and Internet Explorer.
• Fluent in English and Arabic (Reading, Speaking and Writing).