France Job Openings
AppleOne
Accounts Payable and Payroll Specialist
Saratoga
FULL TIME
September 18, 2024
Are you passionate about serving a community that values integrity, education, and collaboration? We are seeking a dedicated Accounts Payable and Payroll Specialist to join our team and play a key role in managing daily accounts payable, invoices, billing, and payroll processes. This role is integral in ensuring the smooth financial operations of our school while embodying our core values and commitment to excellence.
Key Responsibilities:
Process weekly accounts payable using BILL, Divvy, and QBO, ensuring accuracy and proper coding of invoices.
Research and follow up on accounts payable inquiries and maintain vendor files, including collecting W-9s for new vendors.
Verify monthly benefits invoices against employee rosters and updates; prepare for payment.
Prepare and file annual 1099s, ensuring all vendor information is on file.
Work closely with the HR team on payroll system tasks, validate payroll reports, and post journal entries related to payroll and benefits.
Assist with annual audits and monthly closing (including AP aging and reconciliations).
Monitor and update petty cash spreadsheets; log and count cash from various activities.
Provide clerical and administrative support, contributing to school events and community engagements.
Qualifications:
Bachelor's degree in accounting or a related field preferred, but not required.
Extensive knowledge of accounts payable and payroll processes.
Strong work ethic with the ability to work independently and efficiently.
Exceptional problem-solving skills, with the ability to learn software quickly and implement lasting solutions.
Strong communication skills with a customer service mindset, particularly in private school communities.
Organized, detail-oriented, and capable of handling multiple tasks with professionalism.
Willingness to continuously improve, overcome challenges, and reflect on outcomes.
EEO/AA Employer/Vet/Disabled.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_Know Your Rights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formatted ESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resources Contents/E-Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Key Responsibilities:
Process weekly accounts payable using BILL, Divvy, and QBO, ensuring accuracy and proper coding of invoices.
Research and follow up on accounts payable inquiries and maintain vendor files, including collecting W-9s for new vendors.
Verify monthly benefits invoices against employee rosters and updates; prepare for payment.
Prepare and file annual 1099s, ensuring all vendor information is on file.
Work closely with the HR team on payroll system tasks, validate payroll reports, and post journal entries related to payroll and benefits.
Assist with annual audits and monthly closing (including AP aging and reconciliations).
Monitor and update petty cash spreadsheets; log and count cash from various activities.
Provide clerical and administrative support, contributing to school events and community engagements.
Qualifications:
Bachelor's degree in accounting or a related field preferred, but not required.
Extensive knowledge of accounts payable and payroll processes.
Strong work ethic with the ability to work independently and efficiently.
Exceptional problem-solving skills, with the ability to learn software quickly and implement lasting solutions.
Strong communication skills with a customer service mindset, particularly in private school communities.
Organized, detail-oriented, and capable of handling multiple tasks with professionalism.
Willingness to continuously improve, overcome challenges, and reflect on outcomes.
EEO/AA Employer/Vet/Disabled.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_Know Your Rights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formatted ESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resources Contents/E-Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1012
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