Overall Purpose of Job

Key Responsibilities

• Ensure the smooth functioning of the administrative team.
• Ensure all administrative positions are staffed with appropriately trained personnel.
• Liaise with internal staff at all levels, while maintaining confidentiality
• Ensure the admin team manages office inventory and equipment by performing consistent stock checks, anticipating needed supplies, placing orders for supplies
• Receive and interact with incoming visitors
• Track and assist with in-processing and out-processing personnel
• Collect data and prepare reports and documents
• Record, transcribe and distribute minutes of meetings
• Monitor, screen, respond to and distribute incoming communications
• Answer and manage incoming calls
• Track and report facility and environmental issues
• Schedules maintenance for equipment service and repairs as needed.
• Actively participates in day to day office activities, including a variety of meetings and task force groups to improve procedural processes, obtain approvals, and remain abreast of new developments and policy requirements.
• Actively participates in Mass Casualty exercises and events.
• Performance of other duties as assigned

Experience Required

• 2 years leading administrative teams in a clinical environment.
• 3 years of experience providing administrative support in a clinical environment
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Knowledge of standard office administrative practices and procedures

Education Required

• Background as Medical Assistant or EMT preferred

Physical Requirements

• Work is normally performed in a typical interior/office work environment
• Work involves sitting and standing for prolonged periods of time
• May require bending, stooping and lifting up to 15 lbs

Other Special Requirements

• Must be able to read, write and speak English to effectively communicate.
• Must be able to relocate to Kaiserslautern, Germany for during of the project.
• A valid passport is required and must be in your possession prior to relocation. You must maintain a current passport during your stay in Germany.

Additional Information