What's your new role about?

As our new Team Assistant (m/f/d), you’ll have the opportunity to:

• Look after all workplace operations, maintenance, and upkeep of all office facilities.
• Maintain a tidy office and build a great relationship with our landlords, and act as the first point of contact.
• Be our face of reception and help create a friendly and positive environment by, welcoming partners, guests, and others.
• Play a key role to our vendors including security & cleaning services and keep an eye on all property related contracts.
• Maintain all cost related topics like contracts, cost tracking & raising Purchase Orders, own the budget and use it in smart way.
• Cooperate with local IT Support to ensure a functional office.
• Manage the office supplies to ensure that everything is there when it´s needed: stationery, kitchen supplies and other consumables
• Coordinate the maintenance activities, ensuring that our facilities are clean, well maintained, and in good repair.
• Develop relationships with key internal stakeholders to support where is needed, such as setting up of a local Townhall, assisting with couriers and post and other large office meetings and events.
• Drive employee engagement activities/events in close collaboration with the People Team; lead on related initiatives to encourage sustained attendance in the office by all staff.
• Own the implementation of health and safety regulations in collaboration with the external advisor.
• Support with project related to the working environment for instance office moves or closures.

You'll have:

• Proven experience in a similar role dealing directly with employees, visitors, as well as third party services and vendors
• Experience in workplace health & safety regulations
• Ability to prioritize, multi-task and manage multiple projects effectively in a busy environment
• Proactive approach and a problem solving attitude with an eye for detail
• Confident communication style and excellent customer service skills, at all levels across the organization and with external vendors
• Professional language knowledge of German and English
• Ability to work independently – all-round energetic team player, open-minded and a fast-learning individual

Here's a little more about us…