Job Posting: 24/Oct/2024

Closure Date: 07/Nov/2024, 4:59:00 PM

Organizational Unit: CSH

Job Type: Staff position

Type of Requisition: General Service

Grade Level: G-5

Primary Location: Hungary-Budapest

Duration: Fixed-term: two years with possibility of extension

Post Number: 2009919

CCOG Code: 2106

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Human Resources Division (CSH) is comprised of two main clusters, namely (i) the Integrated Talent Management cluster providing advice and managing position management, recruitment, mobility, staff development – training, performance management and social security; and (ii) the HR Strategy and Policy cluster, providing HR strategic guidance, policy and oversight.
The position is located (out-posted) in the Shared Services Centre (CSOC) in Budapest, Hungary and is part of the Integrated Talent Management cluster, Recruitment Branch of CSH.

Main Purpose
The Human Resources Assistant coordinates and performs the full range of human resources support functions. He/she ensures quality, transparency and consistency of data and processes within his/her area of responsibility and contributes to the smooth functioning of human resources operations.

Supervision Received/Exercised
The Human Resources Assistant reports to a Senior Human Resources Officer. The incumbent operates independently and takes decisions on work priorities, exercises initiative for dealing with cases without precedents and finds solutions to problems after discussion with senior staff. Supervision received is focused on the quality of work outputs, in particular the meeting of timelines and the quality of advice given to clients. The incumbent provides guidance and advice to other human resources support staff.

Working Relationships
The Human Resources Assistant works closely with colleagues in various HR teams and with managers and staff in client's offices, providing and coordinating experienced human resources support.

Key Functions/Results

• Process posting of vacancies and conducts the evaluation and pre-screening of applications of candidates.
• Coordinate support services related to the recruitment and selection of staff.
• Maintain vacancy announcement e-filling tracks status of vacancy announcements.
• Prepare agenda and provides relevant documentation required for recruitment related meetings.
• Draft and/or process relevant selection reports.
• Arrange interviews; communicate with applicants and relevant internal clients.
• Provide advice and answer general queries on recruitment and selection of staff.
• Initiate and follow-up on reference checks and academic/background verifications, ensuring completion of pre-recruitment formalities.
• Collect and research background information; draft correspondence, reports and statistics related to staffing and selection as appropriate.
• Review, maintain and update confidential personnel information, records and files; ensure completeness and accuracy of records.
• Train and provide guidance to other human resources support staff in the work unit.
• Participate in the preparation of training materials and delivery of training to staff and affiliate workforce in the Organization.
• Perform other duties as required.

Impact of Work
The incumbent's work directly impacts on the smooth operations and the quality of overall output of the work unit. He/she plays a crucial role in the provision of human resources support services for successful achievement of the organizational unit's mandate.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING


Minimum Requirements
Education: Secondary School Education.
Experience: Four years of relevant experience in administrative and/or human resources support work.
Languages: Working knowledge (full proficiency – level C) of English.
IT Skills: Very good knowledge of the MS Office applications, Internet and office technology equipment.
Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

Competencies

• Results Focus
• Team Work
• Communication
• Building effective relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills

• Very good knowledge of the essential elements of human resources activities and transactions, including corporate policies, rules and procedures in particular related to recruitment and selection of staff.
• Very good knowledge of ERP corporate computerized administrative systems.
• Good knowledge of the communication and documentation standards.
• Ability to draft all types of communications, documents and reports in line with the corporate standards and required protocols and also to verbally communicate with internal clients and external partners.

Desirable Qualifications and Skills

• Ability to work under pressure ensuring the precisions of deliveries.
• Ability to plan, establish priorities and coordinate support activities at corporate level
• Working knowledge (full proficiency – level C) of French or Spanish.

• The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments

• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application."Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
• No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
• For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/

• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the recruitment portal will be considered

• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.