Job Posting: 22/Aug/2024

Closure Date: 05/Sep/2024, 4:59:00 PM

Organizational Unit: CSOC

Job Type: Staff position

Type of Requisition: General Service

Grade Level: G-6

Primary Location: Hungary-Budapest

Duration: Fixed-term: two years with possibility of extension

Post Number: 2006325

CCOG Code: 2106a

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Setting
The Shared Services Centre (SSC) recommends and administers process management and procedures that need to be executed effectively; ensures the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improves the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilities.

This position is located in the FAO Shared Services Centre and based in Budapest, Hungary.

Main Purpose
The Payroll Benefits Associate undertakes high level and specialized payroll and benefits-related services for the Payroll Unit. He/she leads and coordinates the payroll support work of the unit, ensuring the quality, transparency and consistency of processes. The job role requires in-depth knowledge and interpretation of financial and payroll policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in the Organization and guides other support staff.

Supervision Received/Exercised
The Payroll Benefits Associate reports to a National Professional Officer. Work is performed autonomously, showing a high degree of initiative and independent judgment and liability. Supervision received is focused on facilitating service delivery and on meeting client requirements. The incumbent effectively organizes and supervises other support staff and provides relevant guidance and training.

Working Relationships
The Payroll Benefits Associate maintains a wide range of contacts with managers and staff throughout the Organization, as well as with colleagues within the team, providing experienced coordination and delivery of the entire range of support processes and services.

Key Functions/Results

• Coordinate the preparation and verification of inputs to the monthly payroll (e.g. batch element entries, one-off entitlements, overtime O/T and night differential N/D, etc.) including the details of the interface with other systems in the (e.g. AP and Credit Union recoveries), working directly with the responsible requesting unit to ensure smooth, efficient processing.
• Monitor and ensure the timely clearance of advances by preparing payroll recoveries as one of the inputs to the monthly payroll process or by contacting the field offices (or ex-employees), where necessary.
• Ensure the reconciliation of payroll related clearing accounts.
• Verify payroll assurance reports, particularly those detailing staff members with high allotment amounts, zero amounts, negative net pay and other as needed, reporting discrepancies.
• Execute database queries, identifying discrepancies and reporting back to the Payroll Benefits Unit officers, identifying and/or performing correcting actions as directed.
• Implement eligibility and rate calculation changes to the various entitlements supported by the Organization's payroll system.
• Analyse issues and prepare problem reports detailing system functionality issues and verify the related corrections prior to implementation in the production environment.
• Respond to enquiries, including replying to e-mail correspondence, on payroll related matters.
• Perform other related duties, as required.

Impact of work
The incumbent's work impacts directly on the efficiency, effectiveness, accuracy and timeliness of the services provided by the team. He/she plays a pro-active coordinating role in the successful achievement of the work unit's mandate.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING


Minimum Requirements
Education: Secondary School Education
Experience: Five years of administrative processing support experience in HR entitlements or finance.
Languages: Working knowledge (proficient - level C) of English.
IT skills: good knowledge of the MS Office Applications, Internet and office technology equipment.
Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

Competencies

• Results focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and continuous improvement

Technical Skills

• Thorough knowledge of corporate computerized financial/travel/human resources systems.
• Very good knowledge of database applications using Access or other database query products.

Desirable Qualifications And Skills

• Working knowledge (proficient - level C) OR Limited knowledge (intermediate - level B) of one of the other working languages of the Organization (Arabic, Chinese, French, Russian or Spanish).
• Experience with the Human Resources Management System/Payroll applications of an Enterprise Resource Programme.
• Experience in payroll.

• The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments

• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application."Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
• No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
• For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/

• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the recruitment portal will be considered

• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.