• Work closely with the PHC Project Coordinator to support accounting and administration for the PHC project.
• Ensure compliance with Indonesia administrative and financial procedures and relevant laws as well as PATH policies and procedures.
• Provide orientation to new staff on finance and administrative systems, policies and procedures.
• Implement routine bank/cash transactions and monthly bank reconciliation.
• Efficiently use the systems in place for the payment of all bills, invoices and staff reimbursements in manner consistent with PATH policies and procedures and in compliance with local law and requirements.
• Calculate and make payment for monthly staff payroll, benefits and related personal income tax.
• Check and follow-up on completion of timesheets of staff for salary payments.
• Review payment requisitions, ensuring accuracy and compliance with PATH policies, and approve as AP in accounting system.
• Create transactions in accounting software, check/scan financial documents, invoices, receipts etc. to ensure adequate documentation of financial transactions is uploaded in the system.
• Manage filing of both hard and soft copies of financial documents.
• Track advances and receivables in accordance with PATH policies and notify staff/consultants of outstanding balances.
• Support process for obtaining required visas, travel permits, tax exemptions, and other necessary permissions from related Government agencies.
• Provide support to the Responsible project manager (RPM)/team leaders/project staff in the implementation and monitoring of project activities.
• Provide administrative support for securing all necessary in-country approvals.
• Coordinate with implementing partner(s) as needed to ensure smooth implementation of project’s activities, including ensuring adequate logistical support for meetings, trainings, workshops, field trips and other travels.
• Coordinate with project team to arrange travels for project staff, consultants and visitors.
• As needed, take notes at meetings and workshops and prepare/distribute timely minutes; Assist in interpretation and translation of project documents and materials.
• Under instruction from RPM/Global PADM/Operations Manager, support the procurement of goods and services for the project through PATH’s system.
• Assist in setting up team meetings and following up team action items/assignments.
• Maintain and update project inventory and conduct annual project inventory physical count.
• Provide support to the Global PADM in the preparation and monitoring of project budgets.
• Assist Global PADM with conducting subrecipients’ risk assessment and monitoring subrecipients’ performance. Provide orientation, training and coaching to subrecipients’ staff on project administrative and financial regulations and requirements.
• Coordinate with and provide support to district finance and administrative officers, providing training and back-up to ensure smooth project implementation.
• Provide other administrative support as required.

• Bachelor degree (in accounting or equivalent preferred) with minimum 05 years of work experiences in a similar role
• Working experiences in international non-governmental organizations (INGO) or in public health programs would be an advantage
• Excellent skills with Microsoft Word, Excel and Power Point
• Excellent organizational skills
• Good communication and negotiating skills
• Proven interpersonal skills and ability to work effectively in a team
• Excellent written and spoken Bahasa Indonesian and English
• Willingness and ability to travel within Indonesia
• Accounting and financial/admin management skills