Ireland Job Openings

Flexim Facilities Management Ireland

Facilities Co-ordinator

Dublin

FULL TIME & CONTRACT

November 2, 2024

We are seeking a skilled and experienced Facilities Coordinator to join our growing, dynamic team. In this role, you will play a key part in ensuring the smooth operation of our facilities by managing daily activities, coordinating maintenance tasks, and supporting health and safety compliance. Your role will include the following:
  • Report on outstanding Work Order and PPMs, following up with sub-contractors on the status of works
  • Prepare client quotes for reactive and follow-up works
  • Assist in scheduling PPMs and reactive works
  • Review contractor documents and ensure all documents are up to date
  • Authorize and manage Permit to Work systems
  • Compile RAMs as required
  • Assist management with supplier invoicing
  • Source and request PO’s for works in a timely manner
  • Draft Supplier Level Agreements for approval by the Facilities Manager
  • Coordinate Subcontractor maintenance visits with Supplier and Client requirements
  • Oversee the employee schedule for support cover
  • Financial reporting
  • Compile service reports, upload to the CAFM system and issue to customers
  • Assist management with the mobilisation of new contracts
Requirements
  • Experience working in a professional team-based office environment
  • Experience communicating with Clients/Customers and providing excellent customer service
  • High level of computer literacy including an excellent working knowledge of MS Office software (Word, Excel, Powerpoint and Outlook)
  • Experience working with CMMS and CAFM software
  • Experience working in a similar role within Facilities Management is preferred
  • Strong administrative and coordination skills
  • Strong attention to detail
  • Highly numerate and analytical skills
Job Types: Full-time, Specified-purpose
Contract length: 6 months
Pay: €15.00-€17.30 per hour
Expected hours: 40 per week
Benefits:
  • Bike to work scheme
  • Company events
  • Employee assistance program
  • On-site parking
  • Wellness program
Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday
Experience:
  • Facilites Management: 2 years (preferred)
Work authorisation:
  • Ireland (required)
Work Location: In person
Expected start date: 15/01/2025
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