C3 2021

Job Title: HR Officer

Location: Concern Worldwide HQ Dublin, Ireland.

This role will be based in the Dublin office with a salary from Grade 4(€34,432 - €39,351). This is a 12-month full-time Fixed Term Contract.

Our vision, our mission and our work are all defined by one goal – ending extreme poverty, whatever it takes. We believe that no-one should have to live in fear that they won't have a home to sleep in or enough food to feed their children. For over 50 years we have been working with the world's poorest people towards this goal.

Today we are a team of over 4,400 highly skilled and dedicated professionals from 50 countries who share an exceptional depth and diversity of experience. We want committed, values driven staff to join our Dublin team and are currently looking for a HR Officer to be part of our Human Resources department.

We are committed to providing our staff with the skills needed to excel in their jobs. Concern offers in-house management and leadership courses and tailored organisation-wide learning opportunities both in-person and online. All employees are required to undertake training in equality, diversity and inclusion; the Code of Conduct; and safeguarding, along with any other training required for the role.

Our culture is values driven and friendly. A global engagement survey conducted in 2022, responded to by 3,577 of our staff, showed that 89% of our staff would happily recommend Concern as a great place to work and 94% are proud to tell people that they work for Concern.

Our office is located in Dublin 2 and we are currently working a hybrid model (50% remote working) and offer flexi time.

The job: Working as part of a shared services team, the HR Officer is responsible for providing support to Concern’s HQ and International staff on all employee life cycle activities. The HR Officer will be responsible for the on boarding of all international and HQ staff as well as responsibility for payroll administration, maintenance of employee records, time and attendance processes and the leaver process. The HR Support Officer will play a key role in providing an effective and efficient HR Helpdesk service to all staff

If you join us, you will be:
Responsible for all stages of the on-boarding (including pre-departure) process.
Responsible for the administration of HQ and International payroll, ensuring that payroll is updated with leavers, joiners and all other pay impacting information.
Responsible for contract renewals, paperwork for acting-up arrangements and secondments.
Responsible for ensuring all employee records are kept up to date and compliant with GDPR. This includes updating the relevant HR Systems.
Responsible for the administration of the probation process for all new joiners and promotions. This includes tracking dates, issuing reminders to management and issuing probation letters.
Responsible for the administration of employee benefits, such as, the bike to work scheme, annual commuter scheme and inclusion in pension scheme.
Responsible for the management of the flexi time system, including the processing of maternity leave, sick leave and all other forms of statutory leave.
Responsible for ensuring all queries received through the HR Helpdesk are responded to appropriately and within agreed SLAs, escalating to other teams in HR wnecessary.
Responsible for tracking and reporting on queries received through the HR Helpdesk.
Responsible for meeting all HR reporting requirements in an efficient and timely manner.
Support the HR Shared Services Team Lead, as necessary, during the HRIS project.
Accept, advance and pursue any new objectives or responsibilities that may be assigned by HR Management.
Ensure that the organization’s values and policy commitments, including accountability, equality and safeguarding, are reflected in assigned responsibilities and contribute to a positive internal and external working relationship within the HR Shared Services Team and with stakeholders/customers.

Skills you will bring:
Essential:
University degree in Human Resource Management or a relevant discipline.
A minimum of 2 years’ experience in a similar role with a preference for international experience.
Excellent oral and written communication skills
Strong MS Office skills
Strong analytical skills and experience working with HR data
A strong team player
Proven ability to deliver on results and meet deadlines
Excellent organizational skills with the ability to work on own initiative

Desirable:
CIPD membership
Previous experience working in the INGO sector
Fluency in French

This role will be based in the Dublin office with a salary from Grade 4(€34,432 - €39,351). This is a 12-month full-time Fixed Term Contract.

We encourage all eligible candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations and is committed to promoting equality.

If this role sounds right for you, please apply with your CV and cover letter. We will respond to every applicant. Due to the urgency of the position, please be aware we may shortlist, interview and offer positions before the closing date.

If you have any concerns about our recruitment process and need particular assistance - for example if you have a visual impairment or are neuro-divergent - please let us know and we will do our best to accommodate you.

Concern has an organisational Code of Conduct (CCo C) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy accessible. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Your Personal Data

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements wby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).

Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment.

By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists

In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them - so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.

For additional information please consult our web site or contact the Human Resource Division in our Head Office.

You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy

Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.

Salary: €34,432 - €39,351
Based in Country: Ireland
Contract Type: Fixed Term Full Time
Benefits: Please see T&C's attached
Closing Date: 27 October 2024
Location: Dublin