Your mission

We are seeking a highly organized and versatile individual to join our team full time as an Office Generalist Administrator. This hybrid role combines office operations management with essential human resources support. The ideal candidate will excel in multitasking, possess strong communication skills, and demonstrate meticulous attention to detail. This position is crucial in ensuring the smooth operation of our office and supporting HR functions, making it a key contributor to the overall success of our organization.
Key Responsibilities:
Administrative Coordination:

• Receptionist Duties:
  • Greet visitors warmly and ensure their comfort.
  • Answer, screen, and direct phone calls in a professional manner.
  • Manage incoming and outgoing mail and packages.
  • Maintain a clean and welcoming reception area.
• Office Management:
  • Oversee day-to-day office operations to ensure smooth functioning.
  • Coordinate office maintenance and repairs as needed.
  • Manage office supplies inventory and place orders when necessary.
  • Assist in the onboarding process for new employees, ensuring a seamless transition.
• Personal Assistance:
  • Provide administrative support to senior management, including calendar management, travel arrangements, and expense reports.
  • Handle confidential information with discretion and professionalism.
  • Assist with personal errands and tasks as assigned by management.
• Event Coordination:
  • Plan and coordinate company events, meetings, and conferences.
  • Arrange venue bookings, catering, logistics, and manage guest lists and RSVPs.
• Ad Hoc Support:
  • Provide ad hoc support to the Client Service teams as required.

HR Support:

• Recruitment and Onboarding:
  • Assist in the administrative aspects of the recruitment process, including contract issuance, reference checks, and uploading interview notes.
  • Support the onboarding process, ensuring all necessary paperwork is completed and properly filed.
• HR Administration:
  • Provide administrative support to the HR Manager for various tasks, including maintaining accurate employee records and HR documentation.
  • Monitor the HR platform, ensuring the proper logging of documents and compliance with company policies.

Your profile

Qualifications:

• • Proven experience in administrative support roles, preferably in a fast-paced environment.
  • A minimum of 1 year's HR administrative experience in a similar role.
  • Educational Background: Dip/BSc in HR Management (or currently in the process of completing the program) is preferred.

Skills & Abilities:

• • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Power Point).
  • Familiarity with HRIS and basic HR administration tasks.
  • Ability to handle multiple tasks simultaneously while maintaining attention to detail.
  • High level of discretion and confidentiality in handling sensitive information.
  • Flexibility and adaptability to changing priorities in a dynamic work environment.
  • Strong IT skills with a focus on administrative efficiency.

Personal Attributes:

• • Demonstrates punctuality and adaptability.
  • Ability to work independently as well as collaboratively within a team.
  • A proactive and detail-oriented approach to all tasks.

INDHP

About us

FMI is a diverse business specialising in Field Management, Brand Management and Distribution and Contact Centre services across multiple sectors including FMCG, Drinks, Utilities, Telco, and Government. Our teams have been representing leading brands in Ireland for over 28 years.

We value our employees and help them grow through training and development opportunities. Our onboarding process sets you up for success, whether you're based in Dublin, Belfast, or out in the field. If you're passionate and enthusiastic about your career, FMI is the place for you.