Essential Job Functions and Responsibilities

• Process accounts payable invoices and ensure accurate coding, documentation, and timely payments in compliance with company policies and procedures for our Italian Hotels
• Managing different information’s systems
• Maintaining spreadsheets and database
• Cost control and Purchase orders validation
• Organizing payment to suppliers
• Making bank reconciliation
• Making accounting reconciliation and monthly closing
• Collaborate with various departments, vendors, and suppliers to resolve any payment-related inquiries or issues
• Supervising the inventories of all our properties
• Maintaining accurate and organizing records of all Accounts Payable transactions, ensuring proper documentation for audits and financial reporting
• Ensure compliance with Italian tax regulations and reporting requirements.
• Assist in the month-end closing process by providing necessary reports and reconciliations related to Accounts Payable, accruals management, Asset Management and Depreciation
• Participate in internal and external audits, providing required documentation and explanations.
• Trips to our properties will be requested (20% travel time)
• Office based in Milan

Core Competencies

• Fluent in English & Italian is a must
• 2+ years of hospitality experience is a plus
• Previous experience as an Accounts Payable Specialist in the hospitality industry is strongly preferred
• Flexible schedule - long hours during Closing and Budget period
• Ability to make thoughtful decisions and give constructive criticism
• Maximizes efforts towards productivity, identifies problem areas, and assists in implementing solutions
• Maintain a warm and friendly demeanor at all times, whilst remaining genuine

What we offer

• Collaboration with a passionate and dynamic team at Aethos Hotels
• Professional development and training opportunities, with possibilities for growth within the Aethos brand
• Special rates on stays and services at our hotel