Italy Job Openings
WTW
Executive Assistant
Roma
FULL TIME
October 20, 2024
Description
Executive Assistant- W&R Italy & Europe
An exciting opportunity has arisen for a Professional Assistant to join the dynamic Work and Rewards team in Italy. The role will be responsible for providing full administrative support to the W&R leader in Italy and allocated senior leaders across Europe.
The successful applicant will be experienced with complex diary management and working in a fast-paced environment.
The Role
An exciting opportunity has arisen for a Professional Assistant to join the dynamic Work and Rewards team in Italy. The role will be responsible for providing full administrative support to the W&R leader in Italy and allocated senior leaders across Europe.
The successful applicant will be experienced with complex diary management and working in a fast-paced environment.
The Role
- Complex diary management and meeting coordination
- Diary management and meeting coordination for other senior directors as required
- Supporting a team of senior leaders with their day to day activities
- Assisting with the preparation of a variety of documents eg WTW client contracts including formatting, proofreading in MS Word, MS Excel, and MS Power Point in accordance with the WTW brand.
- Acting as a facilitator across the business, including with legal advisors and clients.
- Invoicing reporting monitoring for large projects.
- Support marketing events and planning.
- Support to tender processes.
- Content review for Scopes of Work.
- Arranging travel
- Preparation of expense reports for consultants
- Records management to the standards required for a ‘green light’ audit
- Updating the client information database on behalf of consultants
- Building effective working relationships with the European Business Support Team, consultants and stakeholders
- Ensuring clients’ queries are responded to in a timely matter, demonstrating the highest standards of professional excellence.
Qualifications
The Requirements
- Proven experience in complex diary management
- Effective IT skills including Word, Excel, Outlook and Power Point
- Excellent time management and organisational skills
- Effective communication skills (both written and oral)
- Able to work independently using initiative whilst part of the wider Business Support team
- Proactive problem solver
- Demonstrate attention to detail, with high level focus on quality
- The ability to handle sensitive information in an appropriate manner
- A proven track record as a personal and team assistant, with experience engaging at senior management level, within a large corporate environment
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