The European Investment Fund (EIF) is seeking to recruit for its Investment Office (IO) - Client Services - Equity Services Division at its headquarters in Luxembourg, a (Senior) Portfolio Services Officer (Equity). *. This is a full-time position (travel required) at grade 4/5 for which the EIF offers permanent contract.

• internal benchmark: (Senior) Officer

Panel interviews via video-conference are anticipated for November/December 2024
Purpose:
EIF provides access to finance to SMEs through a wide range of selected financial intermediaries (as e.g. banks, guarantee, leasing and microfinance institutions, private equity and venture capital funds, etc.). To this end, EIF designs, promotes and implements equity and debt financial instruments, which specifically target SMEs. EIF’s activity is funded through both its own share capital as well as funding resources entrusted by third parties to EIF as a manager or advisor (so called “Mandates”).
In its capacity as mandate manager/advisor, EIF is under the obligation to carry out ex ante (for new fund investees) and/or ex post (for every fund and mandate portfolio) controls on the equity operations, to ensure that the Mandates are effectively and correctly implemented. In this context, the Client Services – Equity Services is responsible for supervising data input, validating information, and conducting eligibility checks and monitoring of equity transactions. Portfolio Services (Equity) is responsible for ensuring quality data inflows from operations and quality data usage for operational and business intelligence purposes.
The current position is located in the Portfolio Services (Equity) Unit, which acts as a centre of expertise in terms of data collection methods and tools for the division, other EIF services and EIF as a whole. The successful candidate will primarily be in charge of activities of data collection, validation and general oversight of data / reports delivered by private equity funds. The candidate will be expert on operational data topics and will be involved in internal projects alongside other stakeholders.
Operating network:
You will report to and work under the supervision of the Portfolio Services (Equity) Unit Head, who in turn reports to the Head of Client Services (Equity) Division.
Responsibilities:
At a level commensurate with your relevant experience and seniority, you will be involved in the following tasks:

• Collect, validate and execute the collection of NAV and portfolio data from quarterly reports received from EIF counterparts for equity business line;
  
• Coordinate and ensure timely and high quality input of EIF counterparts investee financial data for equity business line, thereby ensuring data availability for operational and financial reporting and for other uses;
  
• Manage and coordinate external services providers supporting EIF in the overall data portfolio services process;
  
• Support preparation and update of EIF reporting templates and manuals and provide guidelines to EIF counterparties for their quarterly reporting process to EIF;
  
• Provide to EIF services and EIF counterparts expertise advice & solutions on data in relation to EIF business lines;
  
• Support audit process for EIF and manage programs by providing requested documentation and explanation of underlying data received from EIF counterparties;
  
• Ensure a robust control environment is maintained and that all operational and compliance risks are actively managed and mitigated;
  
• Contribute as required to process enhancements and automation in relation to portfolio services activities of the Unit.
  

Qualifications:

• University degree, preferably at post-graduate level, in Economics, Finance, Accounting, Engineering or related subjects;
  
• At least three (3) years (after having obtained your initial university diploma) relevant professional experience and no more than five (5) years of relevant work experience at the same level of responsibility in Banking, Audit, Finance or related area, preferably with exposure to Private Equity assets;
  
• Good understanding of the EIF’s mission and activities as well as the operating and political framework in which the EIF operates;
  
• Previous experience with data intensive processes and analyses and good understanding of relevant technologies to facilitate process automation would be considered an asset;
  
• Postgraduate degrees, particularly Ph D studies, and/or additional professional qualifications (e.g. CFA, ACCA) would be considered an asset;
  
• Excellent knowledge of English, both oral and written. Knowledge of other EU languages would be an advantage.
  

Competencies:

• Strong analytical skills and high affinity with numbers, data intensive processes and technology;
  
• Capacity to work and prioritize efficiently under strict deadlines and time pressure;
  
• Good business sense;
  
• Strong verbal and written communication skills, with excellent interpersonal skills and ability to defend own opinion;
  
• Creativity, and ability to analyze problems from new angles, and to identify and develop solutions depending on the issues to be addressed;
  
• Strong team spirit and ability to work in an international and multicultural environment;
  
• Agreeable and polite personality with positive attitude, growth mindset and willingness to help colleagues for the benefit of Unit and overall organization;
  
• Ability to focus on different tasks and manage time effectively and efficiently in order to achieve desired outcome;
  
• Ability to resolve difficult situations and discussions through effective communication, active listening and practicing empathy.
  

Deadline for applications: Thursday 14 November 2024
Applications of women and/or candidates from countries under-represented in EIF (DEU, NLD, POL, DNK, SWE, AUT, CZR) are encouraged.
Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIF Recruitment team Recruitment@eif.org who will ensure that your request is handled.
Applicants will receive an email acknowledging reception of their application.
EIF successful candidates will be transferred to the hiring department with their current contractual terms and conditions, whilst EIB successful applicants will be hired on EIF terms and conditions. Appointment under internal mobility (inter or intra Group) will not lead to an automatic conversion of a fixed-term contract (CDD) into an indefinite contract (CDI).
Further information on internal mobility, including eligibility to apply, is available here: Link.
By applying for this position you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorized disclosure of any information or any damage to the EIB Group reputation.

• Due to high volume of applications, only candidates selected for interviews will be contacted.