Description:

About the Team:

About the Role:

Key Responsibilities:

• Assist in the execution of daily Corporate Secretary tasks for clients, developing knowledge of core processes and best practices.
• Assist the management, filing, and retrieval of both physical and digital documents, ensuring compliance with fundcraft’s record-keeping policies, including coordinating with courier services as required.
  • Maintain archiving procedures and transition hard-copy documents to digital formats for long-term storage and easy accessibility.
  • Manage the regular review of archived documents, coordinating the secure disposal of outdated records following fundcraft’s retention policies.
  • Support basic clerical tasks such as filing, photocopying, and scanning to support the Corporate Secretary team’s daily operations.
• Support the collection and preparation of Board Minutes, ensuring compliance with internal and external standards.
• Help maintain accurate investor records and documentation using fundcraft’s platform, contributing to organised and accessible data management.
• Participate in the onboarding process for new clients and funds, providing support across Corporate Secretary activities to ensure smooth transitions and quality product delivery.
• Collaborate with team members to address client queries promptly, focusing on maintaining high levels of client satisfaction.
• Engage in training sessions and development opportunities, expanding your understanding of relevant regulations and how they impact Corporate Secretary delivery on fundcraft’s platform.
• Contribute to ongoing process improvements by sharing feedback and observations, helping enhance product delivery quality and operational efficiency.

Qualifications & Experience:

• Education: High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
• Experience: Previous experience as a receptionist, administrative assistant, or in a related role is preferred but not required.

Skills & Expected Behaviours:

• Strong organisational skills with attention to detail.
• Willingness to learn and engage in new processes.
• Effective communication and teamwork abilities.
• Proficiency in basic office tools (e.g., Google Suite, Microsoft Office).
• Interest in corporate governance, fund services, and documentation practices.

Why Join Us:

• Join a culture that celebrates creativity and welcomes innovative, disruptive ideas, empowering you to make a real impact.
• Immerse yourself in a fast-paced, diverse workplace where you'll have the chance to collaborate and learn from specialists across various fields, fostering personal and professional growth.
Embrace automation and seamless tech integration in your workflows
• , while our platform boosts operations through tech leverage, ensuring you stay ahead of the curve and updated with new technologies.
• Work in a comfortable, ergonomic environment within our spacious, modern offices where you can enjoy daily fresh fruit and coffee!
• Monthly afterworks organised by the company to unwind and strengthen team connections.

About the Company: