Job Outline:
Responsible for all billings of receivable accounts including City Ledger Accounts and Credit Card. He/ She must have a complete understanding of all accounts receivable operations, the chart of accounts and be knowledgeable in rooms and food & beverage operations.
Job Responsibilities:

• Prepare timely and accurate of all accounts receivable.
• Submit prompt and detailed response to all guest and management inquiries regarding City Ledger accounts.
• Assist the Credit Manager regarding delinquent accounts.
• Ensure all accounts receivable personnel are cross-trained.
• Prepare all necessary reports regarding monthly closing.
• Be responsible for the timely mailing of all statements.
• Complete special projects assigned by the Assistant Finance Manager or Cluster Director of Finance on a timely and accurate basis.

City Ledger & Credit Card
During the day, the Accounts Receivable to collect from Front Office all the Accounts Receivable charges documents from the previous day. These charges will include the City Ledger charges and the Credit Card charges from both Front Office and F&B Outlets.
A. City Ledger

• To ensure that original invoices are supported by the original folio and photocopy of letter of undertaking/ voucher.
• To check the rate and number of nights tally with the contract rate/ letter of undertaking/ voucher.
• To check the folio billing details are recorded accurately.
• To check the account code posted by FO and transfers all invoices from FO DATA to the respective accounts.
• To send out all invoices within 3 working days.
• To file second copy of the invoices in proper manner.
• To send all no-show invoices and file the second copy invoice.
• To issue invoice to inter company or others supplier.

B. Credit Card

• To check all credit card transaction slip and ensure Guest signature/ amount/ approval code-sale/ card number must tally with the invoices.
• Manual charges must have proper supported documents.
• To check batch closing report with shift closing report.
• To prepare credit/ debit voucher if necessary.
• To file the credit transaction slip in proper order.
• To look for credit card slip and email to the bank (charge back queries).
• To make sure all refund transactions are completed by providing necessary supporting and obtain approval Front Office Manager and Finance Manager.

C. Apply Credit Card Payment

• Credit Card payment must apply within 2 days.
• To record cheque received and forward a copy to General Cashier.
• To reconcile the payment.
• To verify all fund transfer transactions by sending payment confirmation to Front Office and Reservation Team.

Job Requirements:

• Candidate must possess or currently pursuing a Diploma or Bachelor's Degree in Accounting or Finance or equivalent.
• Good command of written and spoken English and Bahasa Malaysia. Able to communicate in Mandarin will be an advantage.
• Excellent computer literate with knowledge of Microsoft Excel and Word.
• Strong team player who can collaborate effectively with colleagues.
• A proactive and self-motivated attitude.
• Multitasking, high commitment and sense of urgency towards deadlines.
• Disciplined and ability to work independently.
• A team player.

Job Type: Internship
Contract length: 3-6 months
Pay: RM800.00 - RM1,000.00 per month
Benefits:

• Free parking
• Meal provided
• Professional development

Schedule:

• Monday to Friday

Education:

• Diploma/Advanced Diploma (Preferred)

Language:

• English (Preferred)
• Chinese (Preferred)
• Bahasa Malaysia (Preferred)