We are seeking a meticulous and adaptable Office Manager to oversee our dynamic office environment. This role requires an individual with a keen eye for detail, exceptional organizational skills, and the ability to self-manage multifaceted tasks.
Key Responsibilities:

• Strategic Office Management: Develop and implement strategic office initiatives, policies and procedures. Optimize office operations and enhance efficiencies
• Integrated HR Support: Collaborate closely with Management to facilitate seamless HR onboarding processes and manage employee records
• Advanced Financial Administration: Monitor financial transactions, reconcile accounts and manage Xero software system
• Payroll System Management and Processing: Accurate governance and weekly processing of the Flexitime Payhero payroll software.
• Regulatory Compliance: Ensure company adherence to regulatory requirements and industry standards by overseeing the maintenance and meticulous documentation of protocols.
• Commercial Marketing: Creation and distribution of marketing materials, ensuring brand consistency across all platforms, including social media, print, email, accounting software and SEO.
• Event Coordination: Coordinate high-profile events and meetings, ensuring impeccable execution and representation of the company's image.
• Transcription: Accurate dictation and transcription of meetings, conferences and interviews.

Requirements:

• Exceptional Experience: Proven track record in a complex office management or related role, demonstrating proficiency in overseeing multifaceted administrative functions.
• Strategic Thinking: Strong analytical and problem-solving abilities with a strategic mindset to drive organisational goals.
• Communicative Proficiency: Excellent communication and interpersonal skills, with the ability to collaborate effectively with management, clients, suppliers and 20+ viticultural operators
• Regulatory Awareness: In-depth knowledge of relevant regulations and compliance requirements, ensuring the organization operates within legal boundaries.
• Technological Acumen: At least 3 years’ experience and proven competency with Xero Accounting Software and advanced Microsoft Office Suite skills.
• Autonomy: Independent work approach, shows initiative and has the ability to self manage
• Dictation WPM: High speed, accurate typist with average words per minute of 80 or more
• Privacy and Confidentiality: Integrity with the organisations, employees and clients privileged information and reputations
• Transportation: Ability to travel across Marlborough as required, a clean and current full New Zealand Drivers Licence and own transportation.
• Hours of Employment: This is a fulltime, permanent role of 40 hours minimum per week. Applicant must be available to work 8am-5pm Mon-Fri and seasonally longer days and/or weekends
• Viticultural and Marlborough geographical knowledge also desirable.
• Applicants must be legally eligible to work in NZ

Join Coles Contracting and contribute to our mission of excellence in Marlborough Viticulture. The right candidates for this role will be offered $25-$30 p/hr
How to Apply: Eligible candidates are invited to submit a resume and cover letter outlining their qualifications and relevant experience to pip@colescontracting.co.nz. Please include “Office Manager Application” in the subject line.
NB: Successful candidates may be requested to under-go a pre-employment medical and drug screen prior to employment.
Job Type: Full-time
Pay: $25.00 – $30.00 per hour
Expected hours: No less than 40 per week
Schedule:

• 8 hour shift
• Monday to Friday
• Public holidays
• Weekend availability

Experience:

• Xero: 3 years (Required)
• Microsoft Office: 3 years (Required)

Licence/Certification:

• Class 1 Driver Licence (Required)

Location:

• Blenheim, Marlborough (Required)

Application Deadline: 19/09/2024