New Zealand Job Openings

Harrison Grierson

Office Services Coordinator | Part time

Hamilton

PART TIME

October 6, 2024

About Harrison Grierson
For almost 140 years, Harrison Grierson has been engineering the future of New Zealand and, through our many diverse projects, we continue to make our mark on tomorrow. We're recognised for our innovation, knowledge and outstanding client service, and for being a great place to work. Using the latest technologies and ideas, we shape new and sustainable environments, making life better for everyone. We have long standing clients and are of a size where we can take on the big projects whilst maintaining that personable feel.
We'd describe ourselves as determined, accountable and everything we do is done with integrity. Our clients are at the centre of what we do, we build a sound understanding of their needs and deliver creative solutions. It's fair to say that our exceptional people are at the heart of our success.
About the role
We have an exciting opportunity for an Office Services Coordinator to join our Hamilton office on a part-time basis, 16 hours a week. We are flexible on the days and hours you work and we are happy to discuss this with the right candidate!
This is a key role to support our Hamilton office with general administrative tasks and contribute to a positive and inclusive environment. You will be part of a wider National Office Services Support team, with team members in Auckland, Tauranga, Wellington and Christchurch. The size of our organisation is something our employees love; we're not too big or small so you quickly become an integral part of the business from day one.
Key responsibilities include:

Oversee daily office operations to ensure everything runs smoothly, including managing office supplies inventory and placing orders as needed.

Manage the office reception function including acting as first point of contact for on-site visitors, incoming calls and emails.
Organise and coordinate company events, client functions and catering, contributing to a positive and engaging office culture.

Provide comprehensive administrative support to various departments such as preparing and distributing internal communications and reports, scheduling meetings, raising purchase orders and expense reconciliations.

Your skills and experience
If you don’t meet every requirement listed below, we still welcome you to apply or reach out for a discussion. We value diverse and unique experiences that could contribute to our Hamilton office.

A relevant qualification in office administration or a related field
2+ years experience in an office management, reception or administrative role, with a proven track record of providing effective support to diverse teams.
Proficiency with Microsoft Suite, including Word, Excel, Powerpoint and Outlook
Excellent organisational and multitasking abilities, allowing you to efficiently manage multiple tasks and priorities.
Strong communication and interpersonal skills, enabling you to build rapport with colleagues and clients alike.
Personal leadership, motivation and self-management skills

Why join HG?
We're committed to investing in our people and empowering industry leaders; therefore, we will provide you with the support, learning, and development to help you grow and take the next step. We have a team-based culture set in a creative and supportive work environment. Work life balance is something we pride ourselves on, so we have flexible hours to support you achieving that.

Competitive remuneration and benefits package
Work within a diverse, creative and supportive team
Professional development opportunities including mentoring, fully subsidised membership fees and Project YOU; A project dedicated to your personal growth and career development
Active Social Club and flexible working culture
HG Shareholding Opportunities with our Shares Trading Scheme

Diversity, Equity & Inclusion at Harrison Grierson
We believe in building strength through diversity and welcome applicants from all backgrounds, ethnicities, cultures and experiences. Our purpose is to create an inclusive and collaborative culture where everyone feels they belong, irrespective of race, gender, disability, culture, medical or any other qualities. We foster an environment where people are truly welcomed, respected, and valued for who they are, and where one can be themselves without the judgement of others based on qualities that may be different from others.
We are a proud founding partner of the Diversity Agenda Accord, which is focused on helping the engineering and architecture professions become more diverse and inclusive.
If this opportunity is of interest and you enjoy working with a creative, inclusive and supportive team of professionals then please submit your application online. For a confidential chat, contact our Talent Business Partner, Ben on 09 212 6569.

Locations

Hamilton

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