Reports to: Unit Projects Manage

Category: FTE

Unit / Division / Department / Section: Projects management

Location: Oman

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JOB PURPOSE
Directly responsible for leading the successful execution of Projects, according to the department Vision and Goals.
KEY ACCOUNTABILITIES
Order to Project Close Out

• To deliver superior Client Service, right the first time, on time, every time, within the budget, at the right quality.
• Directly responsible for leading and managing the successful execution of the Project as per the Department Vision and Goals, Contract Terms, FPI Procedures, Processes and Work Instructions.

Contract Management

• Assigned projects Contract management.
• Contract Summary update, approval and distribution.
• Closure of all contract review comments with an accepted resolution.
• Calculation, costing, reporting and defending risks and potential claims.
• Project planning, progress control documentation and reporting.
• Quoting projects variations and amending the contract
• Contract execution activities documentation and recording.

Approval Authority
Controlled authority to:

• negotiate and accept a Change Order.
• release production, purchasing or service pending client Change Order based on an official mutual agreement.
• cancel a backlog in whole or in part there off, based on an official cancellation order from customer as per contract terms and conditions.
• book and deliver free of cost items and services.
• negotiate and accept Claims.

Project Documents Distribution

• Assures the projects document distribution to the client and FPI organization as required in the Document Distribution matrix

Variations & Quotations

• Identifies, documents and coordinates all project Variations.
• Controls the documentation of Variations.
• Quotes for all Variations.
• Obtains approval for the acceptance of additional or the cancellation of works.
• Updates the Contract baseline after the approval of Quotation and Variation order.
• Follows up the Purchase Order of the approved Variation.

Projects Schedules & Progress Control

• Updates, reviews and manages the schedule, through the organization and the Client
• Follows up, manages and reports on project progress

Internal & External Reporting

• Agrees with the Client on the contents of the Client Project Report
• Issues Client Project Reports
• Inputs Internal Reports and other unit projects reports to UPRJ

Release For Production (GCC)

• PM/PL will issue the request to release by email for the RFP to SSC -PS with the necessary documentation
• PM/PL seeks approval of the priced BOQ from the Client.
• Controls the RFP documentation updates.

Communication management

• Ensures the effectiveness of communication of FPI internal departments, Client and other External parties
• The PL/PM is copied in all the project correspondence.
• Responsible for following Emails Distribution & Escalation Policy

Minutes of Meetings, Visit Reports & Correspondence

• Represents FPI in project Meetings with external parties
• Chairs FPI internal project Meetings
• Assigns the Minutes Taker, or else he/she minutes him/herself
• Plans the Meeting Agenda.
• Reviews the draft MOM by the Minutes Taker.
• Signs/validates and communicates the MOM.
• Informs the organization through Visit Reports.
• Reviews others Visit Reports

Managing Claims, Opportunities, Risks, NCRs, and Lessons Learnt

• Leading and managing project Claims, Opportunities, Risks, NCRs, and Lessons Learnt
• Identifying, communicating and escalating unresolved issues to the UPRJ and PQM
• Identifying project risks through the contract summary during handover and update
• Interface and manage with QC, valid Client complains
• Document control, follow-up and escalation as applicable
• Immediate rectification of valid complaints toward the client
• Contributing to the Root Cause analysis and planning of project related Improvement Actions
• Controlling assigned project related Issues and timely resolution of Client complains
• Supporting Close out of issues
• Maintains the Client Communication record file

Projects Records Management

• Responsible for creating, maintaining and archiving the project records, as per the procedure.

Projects Document Control

• Identifying, setting and communicating the project document control requirements including project document appearance, numbering, distribution, MRB, and registering.
• Controlling the contents of the VDRL and MRB index.
• Verifying the application of the procedure by Project Support and FPI organization.
• If Project Support is not available, the PM/PL PL is responsible for the project document control

Project Close Out

• Manages the conditions for Projects close out.
• Manages the Project closure in LN.
• Participate in QHSE audits, incident reporting and review of QHSE performances as required
• Comply with relevant safety, quality and environmental control procedures and instructions
• Use personal protective equipment and safety gear when performing assigned tasks
• Report unsafe acts, incidents or safety violations

SPAN OF COMMUNICATION

• Internal: Project Planning, Legal, Sales, Bids & Proposals, AVE, Purchasing, SSC, Production, QA/QC, Stores, Delivery, Field Services, and Finance.
• External: Clients, Third Parties, Suppliers, Subcontractors, EDFI & ENOIA

JOB RELEVANT INFORMATION (BOUNDARIES & DECISION-MAKING AUTHORITY)

• According to “Authority Approval Matrix”

Qualifications:

• Preferably Engineering degree in Mechanical, Civil, or Industrial
• Preferably PMP Certification
• Preferably MBA, BSc or MSc in Managerial Economics or similar

Experience:

• In project management and/or in piping, mechanical, supply chain, company’s products, and processes.
• In team management.
• In managing Contractual terms and conditions.

Skills & Competencies:

• Fluent English, in both writing and speaking.
• Preferably Fluent in the local language, in both writing and speaking.
• MS Office, and preferably MS Project.
• Good inter-personal & communication skills.
• Leadership and team play facilitation.
• Structured and analytic thinking personality.
• Hands on mentality.
• Pro active.
• Conceptual thinking.
• Result oriented.
• Negotiation skills.

COMPETENCIES

• As per Skills.

Engineering degree in Mechanical, Civil, or Industrial