Job Title: Executive Administrator
Department: Book Design & Illustration
Location: [Lahore, Pakistan]
Reports to: Head of Book Designs
Job Overview:
We are seeking a highly organized and proactive Executive Administrator to support the Head of Book Designs. The successful candidate will assist in managing the lifecycle of visual assets, ensuring compliance with copyright laws, and overseeing illustrator and graphic design progress. This role will play a key part in ensuring the efficient workflow of the design and illustration department, managing asset acquisition and organization, and supporting the smooth delivery of illustrated books.
Key Responsibilities:
Image Asset Management & Copyright Compliance

• Image Copyright Checking: Verify copyright status for all image assets used in book illustrations, ensuring compliance with intellectual property laws.
• Asset Organization: Maintain and regularly update a comprehensive catalogue of all image assets acquired, including relevant metadata (e.g., licensing, usage rights, etc.).
• Image Acquisition Support: Assist the Head of Book Designs in sourcing and acquiring new image assets, coordinating with vendors, illustrators, and other stakeholders.

Illustration & Design Workflow Support

• Timeline Monitoring: Track deadlines for illustrators, ensuring they stay on schedule with project deliverables and reporting any delays or challenges to the Head of Book Designs.
• Policy Compliance: Ensure all illustrators and graphic designers adhere to company policies, particularly in the use of copyrighted materials.
• Brief Review: Review and check the brief for each illustrated spread, verifying that illustrators understand and are meeting the project specifications.
• Flagging Copyright Issues: Proactively identify and flag any copyright concerns or discrepancies for resolution before final production.

Graphic Design & Asset Coordination

• Asset Downloads: Coordinate the download and distribution of assets for graphic designers working on advanced or complex book designs.
• Central Asset Catalogue: Manage a centralized repository of all image and design assets for the graphic design team, ensuring ease of access and proper organization.

Training & Process Development

• Training Program Development: Create, edit, and roll out essential training materials and process documentation to enhance department efficiency and ensure compliance with best practices.
• Process Improvement: Continuously improve department workflows by identifying bottlenecks and inefficiencies, providing solutions in consultation with the Head of Book Designs.

Qualifications:

• Experience: 3+ years in an administrative, project management, or coordinator role, preferably in a creative or design environment.
• Skills:
• Strong organizational skills with meticulous attention to detail.
• Excellent knowledge of image rights and copyright compliance.
• Experience with asset management systems and cataloguing.
• Strong communication and interpersonal skills, able to liaise effectively with illustrators, designers, and external partners.
• Proficiency in project management and time tracking software (e.g., Monday, MS One Drive/Teams).
• Familiarity with graphic design or book publishing processes is a plus.
• Education: Bachelor’s degree in business administration, design management, publishing, or related field preferred.

Competencies:

• Proactive and Organized: Ability to juggle multiple tasks and ensure deadlines are met.
• Attention to Detail: Strong focus on accuracy in managing image rights, cataloguing, and reviewing briefs.
• Team Collaboration: Ability to work closely with creative teams while upholding company policies and deadlines.
• Problem Solving: Adept at identifying issues such as copyright concerns and providing timely solutions.

Why Join Us?
This is an exciting opportunity to play a pivotal role in the creative process of book design and illustration. You will work closely with top-tier illustrators and designers, contributing to the creation of visually compelling books, while ensuring the smooth functioning of the department.
Job Type: Full-time
Pay: Rs80,000.00 - Rs120,000.00 per month
Application Question(s):

• Do you have experience in visual assets, ensuring compliance with copyright laws, and overseeing illustrator and graphic design progress?

Language:

• English (Required)

Location:

• Lahore (Required)