Pakistan Job Openings

World Food Programme

Logistics Assistant (Billing) - SC5 - Islamabad

Islamabad

FULL TIME

October 18, 2024

DEADLINE FOR APPLICATIONS

31 October 2024-23:59-GMT+05:00 Pakistan Standard Time (Karachi)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website:

https://www.wfp.org

WHY JOIN WFP?

WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Logistics Assistant (Billing)

TYPE OF CONTRACT: SC5

UNIT/DIVISION: Supply Chain

DUTY STATION (City, Country): Islamabad

DURATION: 12 months

NO. OF POSITIONS: 01

DATE OF PUBLICATION: 18th October, 2024
DEADLINE FOR APPLICATION: 31st October, 2024

This vacancy announcement is for Pakistani Nationals.
Note: This vacancy announcement will also be used to build a roster of pre-qualified applicants for future opportunities within same job profile at the current or lower level in Pakistan.

TERMS & CONDITIONS
WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
The incumbent undertakes the responsibility under the direct supervision of the Logistics Officer (Supply Chain Funds Management), and the overall supervision and guidance of the Head of Supply Chain, Country Office, Pakistan.

ACCOUNTABILITIES/RESPONSIBILITIES:

1. Post Purchase Orders & SES in WINGS as per SOPs as and when required.

2. Process logistics related invoices, review invoices, prepare penalty calculation report, calculate commodity losses by extracting commodity related costs from the corporate system.

3. Check calculations, invoice payable amount with applicable awarded rates, tonnages and NFIs with STOs, LTIs, Waybills. Extract support to Payment Report from WINGS & verify with invoices. Prepare/check Penalty calculation report according to data in LESS.

4. Coordinate with Vendors for any missing documents and discrepancies. Coordinate with other relevant staff for other related matters.

5. Prepare Debit/Credit notes for penalties & adjustment of invoices and send to the vendors for signatures.

6. invoice match the invoices in corporate invoice tracking systems and submit for approval as and when required. Coordinate with transporters and relevant staff in case of any issues.

7. Extract & share periodically or as and when required, the open Purchase Order reports against all related funds under projects/activities. Review these open Pos, follow-up with relevant units, Sub Office staff for closure or appropriate action. Take necessary action accordingly for closure of the same.

8. Prepare Cash Forecasts on monthly Basis or as required.

9. Invoice match the relevant Credit notes in Invoice Tracking System.

10. Review ITS System periodically for outstanding invoices and credit notes. Process or take appropriate action on invoices and credit notes appearing as outstanding.

11. Review open GR/IR reports periodically follow up the invoices from Transporters.

12. Send detailed reports to Transporters and other Vendors biweekly to follow up on outstanding invoices.

13. Verify monthly on-demand logistics service provision invoices to customers against service level agreement & Performa Invoices with customers. Tracking and monthly reconciliation with Finance for the funds with Finance & outstanding customers’ invoices and coordinate for follow-up.

14. Take appropriate actions to resolve operational issues and escalate complex issues to the supervisor.

15. Produce reports as required e.g. Open POs, outstanding invoices and other reports for financial closures and closures of the grants to enable informed decision-making.

16. Liaise with internal and external stakeholders to support supply chain and for effective service delivery.

17. Identify, resolve and/or provide recommendations on specialized queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of inquiries with excellent client service mind-set.

18. Perform any other task assigned by supervisor.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education: Completion of higher secondary school is mandatory. First level university degree in Commerce or Accounts is desirable.

Experience: Minimum five years of experience in Finance or Supply Chain, including 3 years’ mandatory experience of Transport invoice processing, with UN WFP.

Knowledge & Skills: knowledge of operating SAP based system & MS Office is desirable.

Languages: Should be able to communicate both in English & Urdu.

HOW TO APPLY:

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted. WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at
global.hrerecruitment@wfp.org
in case you face any challenges with submitting your application
Only shortlisted candidates will be notified

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