About This Role




Main responsibilities:

• Business travel accounting- calculation of per diem/directors' expenses
• Cooperation with suppliers
• Administrative tasks such as organizing documents, and managing correspondence (emails, letters, memos).
• Management and distribution of badges, parking cards, access to office lockers
• Assistance with projects such as internal events, integration events, guest visits, external events, conferences
• Office supplies and inventory: monitoring and replenishing office supplies. Maintaining inventory records and coordinating with vendors for timely delivery.
• Conducting basic research and gathering information for various projects or tasks. Compiling and summarizing findings in a clear and concise manner.
• The main point of contact for all matters related to the office, assisting employees with ad-hoc requests and providing support as needed.
• Assisting with scheduling and coordinating meetings, appointments, and events. Managing calendars, sending reminders, and arranging necessary resources, catering.
• On-site work in our spacious Kraków office (Tischnera 8).
• Monitoring and ordering office supplies, ensuring an adequate stock of necessary items. Maintaining inventory records and coordinating with vendors for timely delivery.

Skills and experience:

• Solid time-management abilities with the ability to prioritize tasks,
• An action-oriented problem-solver,
• Excellent verbal and written communication skills,
• fluent in English,
• Prior administrative experience will be considered as a plus.

What we offer

• career development opportunities, including business and your needs and supporting your growth,
• working with an experienced team eager to help and support.
• possibilities to use English on a daily basis in our international environment.
• social benefits: private healthcare including dental care, life, and long-term disability insurance, mybenefit system (including sports card, etc.).

Come share your passion with us!
#LI-JK1

Position Type
Regular
CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer

CAE is an equal-opportunity employer committed to diversity, equity, and inclusion. As "One CAE," we take affirmative action to ensure equal opportunity for all applicants regardless of race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, Veteran status, age, or other legally protected characteristics.


If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. If reasonable accommodation is needed to participate in the job application or interview process, please get in touch with us at rh-hr@cae.com.