Job Description:
Responsibilities - your mission

The tasks to perform are associated with invoice analysis, purchase order assessment, supporting corporate travel programs, and responding to vendor inquiries.

Invoice Processing:

• Receive invoices, verify the accuracy of items ordered, received, and priced when necessary and receive approval from appropriate Department Head
  
• Investigate and resolve exception invoices associated with processing of invoices and purchase orders
  
• Prepare invoices for payment
  

Corporate travel program:

• Review risk expense reports to ensure employee compliance to corporate travel policy and collaborate with employees to correct expense report issues
  
• Provide support, investigate, and resolve travel and corporate card inquiries concerning account status
  
• Act as the subject matter expert for the corporate travel online tool and provide administrative support on managing user profiles/account details.
  
• Provide monthly travel reports to track cost and compliance
  

Internal and External Customer Service:

• Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
  
• Acts as a department liaison between departments and vendors
  
• Maintain vendor statements with selected vendors.
  

Additional Responsibilities:

• Comply with safety policies and procedures
  
• Comply with Finance, Accounts Payable, Purchasing, and Supply Chain policies and procedures
  
• Performs variety of tasks and projects as necessary from the Leadership team
  

Requirements - our ideal candidate will have

• Junior accountant (recent graduates) or with experience in Accounting administrative tasks
  
• Finance / Accounting degree or experience in administrative accounting tasks
  
• Ability to handle high-volume of data entry
  
• Work with appropriate parties to resolve issues on invoices
  
• Implement and document process improvements
  
• Ability to process a minimum of 80 invoices daily with 98% accuracy
  
• Familiar with standard accounting concepts, practices, and procedures
  
• Attention to detail and accuracy
  
• Organizational and time management skills
  
• Professionalism
  
• Service-oriented approach
  
• Ability to prioritize issues and to efficiently troubleshoot problems
  
• Effective Communication skills, both oral and written
  
• Ability to work with all organizational levels
  
• Language: English - Intermediate level; Other European languages (French / German / Spanish) would be a plus
  

Benefits - what’s in it for you

• Diverse career opportunities within Airbus European core countries or in other regions around the world.
  
• A hybrid working model, allowing you to combine onsite and offsite work.
  
• A motivated and fun crew to grow and build and shape the GBS together.
  
• An intense and exciting onboarding experience.
  

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:
Airbus Portugal SA
Employment Type:
Fixed term-

Experience Level:
Entry Level
Job Family:
Transactional Accounting <JF-FI-FB>
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