Portugal Job Openings
Artec 3D
Administrative assistant (Lisbon, Portugal)
Lisbon
August 2, 2024
About Artec 3D
Tasks:
- Welcoming visitors, ensure visitors comply with Company’s guidelines on access control systems.
- Answering and screening phone calls, taking messages, and forwarding calls to the appropriate contacts.
- Daily mail pick-up, sorting, and distribution.
- Dispatching administrative documents to Portuguese institutions.
- Physical and electronic filing of documents, invoices and bills.
- Administrative assistance to employees and managers.
- Ordering office supplies and stationery, maintaining inventory.
- Preparation of documents and materials necessary for regular interaction with utility companies and service providers.
- Preparation of information and documents for budgeting administrative expenses.
- Supervising the Company’s cleaning personnel, ensuring the office area is always kept in order.
- Assistance in organizing and overseeing work involving external contractors (furniture assembly, catering, equipment rental).
- Receiving administrative requests, complaints, and suggestions from employees.
- Advising on administrative procedures.
- Regular reporting and feedback to Business Manager.
- Performing other tasks as may be assigned by Business Manager or company’s management.
- Arranging the optimal itineraries and buying air- and railway tickets (online and via travel agencies) for employees of all Artec offices.
- Arranging accommodation and transfers for employees in business trips.
- Providing visa and legislation support for all Artec employees and business partners.
We offer:
- A strong team of experts within a constantly growing international company that employs 200+ people.
- Comfortable office in Lisbon.
- Competitive salary.
- Autonomy and creativity in your area of responsibility.
- Snacks in the office, afterwork get-togethers.
Required skills and competence:
- At least one year of experience in the same position.
- Completed secondary education.
- Fluency in Portuguese and English (written and speaking skills), knowledge of Russian is a plus.
- Good knowledge of Microsoft Office applications (Word, Excel, Powerpoint, Outlook, and Gmail).
- Responsibility, punctuality, attention to detail.
- Positive attitude, kindness, love to interact with people.
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