Universal Kraft has been developing several projects related to renewable energies and is looking for a highly qualified and detail-orientated Executive Assistant to support our Administration team in the Portugal office.
As an Executive Assistant, you will provide high-level administrative support to the team and contribute to the overall success of our organization. This is an exciting opportunity for someone who is passionate about renewable energy and wants to make a positive impact on the environment.
PROFILE:

• Effective communication, organizational, and interpersonal skills.
• Spanish speaker.
• Complex problem solving skills.
• Ability to take direction.
• Ability to prioritize and manage multiple tasks and flexibility in terms of assignments.
• Functions well within a team environment.
• Organization and planning skills.
• Problem-solving ability.
• Highly motivated.
• Reliable.

RESPONSIBILITIES:

• Arrange travel, including booking flights, hotels, and ground transportation
• Create and revise documents, presentations, and reports for executive meetings
• Serve as a dependable point of contact between executives and internal/external stakeholders
• Conduct research and gather information for reports and presentations as needed
• Aid in the preparation and monitoring of budgets, expenses, and financial reports
• Provide administrative assistance like filing, data entry, and handling correspondence
• Manage and respond to emails, phone calls, and inquiries promptly and professionally
• Coordinate and arrange team meetings, events, and workshops
• Maintain confidentiality and handle confidential information with discretion

REQUIREMENTS:

• Proven experience as an Executive Assistant or similar role
• Excellent organizational and time management skills
• Strong attention to detail and ability to multitask
• Advanced proficiency in Microsoft Office Suite
• Exceptional communication and interpersonal skills
• Ability to work well under pressure and meet deadlines
• Strong problem-solving and decision-making abilities
• Knowledge of renewable energy industry is a plus
• Bachelor's degree in business administration or a related field is preferred
• Ability to maintain confidentiality and handle sensitive information
• Strong work ethic and ability to work independently
• Flexibility to adapt to changing priorities and work on multiple tasks simultaneously
• Professional demeanor and ability to interact with individuals at all levels of the organization

WE OFFER:

• Competitive salary and benefits package according to experience.
• Opportunity to work in the fast-growing renewable energy sector
• Integration on a young, motivated team
• Multicultural and international working environment
• Local discounts
• Professional development and growth opportunities within the company
• Collaborative and supportive work environment
• Chance to make a positive impact on combating climate change

LANGUAGES:

• English (mandatory)
• Spanish ( mandatory)

Job Types: Full-time, Permanent