Overview: Responsibilities:

• Preparing and managing correspondence, reports and documents.
• Organizing and coordinating meetings, conferences, travel arrangements.
• Taking minutes, developing and distributing minutes of meetings.
• Collating information, documents compilations and submissions.
• Receiving, checking, recording and filing all technical and non-technical documents as per company policy and procedures and keep under safe custody.
• Coordinating with the team in order to ensure that documents are kept in the right place and in right department file archive.
• Ensuring all incoming and outgoing documents are controlled, disseminated and filed correctly.
• Ensuring all the unit's documents are checked and submitted on time prior to their submission due date.
• Inputting document data into required registers to whom they have been issued, date and distribute as appropriate.
• Providing document control reports as requested, reviewing progress and pointing out errors or delays or issues to relevant parties.
• Liaising with subject matter experts on technical subjects in a positive, collaborative manner to prepare controlled documents.
• Scanning and photocopying documents as required.
• Ensuring adherence to Health and Safety policy and procedures within the workplace and comply with new work instructions.

Qualifications:

• Minimum of 6 years of experience in a similar position.
• Knowledge and experience of relevant software applications including spreadsheets and database management.
• Knowledge of administrative, clerical procedures and business principles.
• Proficiency in Spelling, punctuation, grammar and other English language skills.
• Proven expereince of producing correspondence and documents.
• Proven experience in information and communication management.
• Required typing speed.
• Proficiency in Microsoft Office packages.
• Excellent communication skills in English, written and spoken.