Job Description
Job Title: Executive Assistant
Location: Singapore
---Job Summary
We are seeking a highly organized, proactive, and resourceful Executive Assistant to providecomprehensive administrative support to our executive team in Singapore. This role requires a meticulous individual with excellent communication skills, a knack for problem-solving,and the ability to handle confidential information with discretion. The ideal candidate isadaptable and skilled at prioritizing tasks in a fast-paced environment.
Key Responsibilities
- Executive Support:
- Manage and maintain the executive team's calendars, schedule appointments, andarrange meetings.
- Coordinate travel arrangements, including flight bookings, accommodation, and itinerarypreparation. - Prepare and organize materials for meetings, presentations, and conferences.
- Draft, review, and manage correspondence, reports, and documentation on behalf of theexecutive team.- Administrative Tasks:
- Handle day-to-day administrative functions, including filing, data entry, and documentmanagement. - Manage expenses and handle budgeting tasks for the executive team.
- Oversee o Nice supply inventory and ensure the o Nice is well-maintained and fullystocked.- Communication:
- Act as a liaison between the executive team and internal/external stakeholders.
- Assist in drafting internal and external communications and correspondence.
- Facilitate e Nicient communication within the team and ensure timely responses to emailsand messages.
- Project Coordination:
- Support the executive team in planning and executing special projects and companyinitiatives.
- Track progress on various projects, ensuring deadlines are met and key deliverables arecompleted.
- Conduct research and prepare reports as required by the executives
.- Event Planning:
- Organize and manage events, meetings, and team gatherings, including logistics,catering, and venue arrangements.
- Coordinate team-building activities, o N-sites, and other events to foster team cohesion.
Qualifications
- Education: Bachelor’s degree in Business Administration, Communications, or a relatedfield preferred.
- Experience: Minimum of 3 years of experience as an executive assistant or in a similar role,preferably in a multinational organization.
- Skills:
- Strong proficiency in Microsoft ONice Suite (Word, Excel, Power Point, Outlook). - Excellent written and verbal communication skills.
- Highly organized, with a keen attention to detail.
- Ability to manage multiple tasks, prioritize workload, and meet deadlines. - Discretion and confidentiality in handling sensitive information.
- Must be fluent (spoken and written) in both English and Mandarin.Attributes- Proactive, with a strong sense of initiative and the ability to anticipate needs.
- Collaborative and able to work e Nectively across di Nerent levels and teams.
- Adaptable, flexible, and open to taking on new responsibilities as they arise.
- Positive attitude and a strong commitment to professional development.
Benefits
- Competitive salary and comprehensive benefits package.
- Opportunities for career development and growth.
- A supportive and dynamic work environment.
Job Type: Full-time
Pay: $30,000.00 - $54,000.00 per year
Benefits:

• Health insurance
• Parental leave
• Professional development
• Promotion to permanent employee

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Work Location: In person