Finance & Accounting (70%)
Orders-to-cash:

• Capture all sales invoices and process cash receipts from customers in Quickbooks.

• Send monthly Statement of Accounts to customers after month-end close.

Purchase-to-pay:

• Ensure all supplier invoices are coded & matched to Purchase Orders after goods receiving (where appropriate), and record supplier invoices in Quickbooks.

• Prepare payments to suppliers via UOB online banking, and record payments in Quick Books.

Others:

• Prepare monthly bank reconciliations.

• Support preparation of quarterly GST report.

• Responsible for managing the Petty Cash Fund.

• Other ad hoc admin duties.
  

HR Functions (25%)

• Coordinate recruitment, job posting, screening of applicants, interview scheduling.

• Ensure pre-employment requirements are fulfilled for new hires.

• Process application and renewal of Work Permits, Employment Pass and S-Pass for foreign employees.

• Liaise with the Ministry of Manpower and ensure company is in full compliance with MOM laws and other requirements.

• Liaise with the Insurance agent for inclusion of new hires in company’s health insurance and assist in employee’s insurance claims (where required).
  

Admin (5%)

• Support management in renewal of office insurance and work compensation injury policy.

• Ensure the availability of first-aid kit and medication for employees and coordinate any inspections by MOM.

• Replenishment of pantry & office supplies
  

Reporting Requirements;

• Recruitment Status Report

• Support preparation of Finance / Accounting Reports
  

Qualifications:

• Degree in Accounting or equivalent

• Proficient in Quick Books accounting system, and/or exposure to ERP system processes (eg. Odoo, Netsuite).

• Strong skills in MS Excel ad MS Word.

• Working knowledge of HR Administration and MOM laws in Singapore will be advantageous.

• Minimum work experience for at least 4 - 6 years.

• Team player with a ‘can do’ attitude.