A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide. Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to diversity, equity and inclusion and we provide support and ways of working that help you optimise your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.

Role and responsibilities

HR Operations

• Administer and maintain all HR related systems and personnel files
• Management of interview scheduling
• Administer and maintain the A&O Shearman career portal, Kenexa
• Administer onboarding and off boarding processes
• Administer all applications, renewals & cancellation to the ICA/MOM on entry visa/employment pass/dependent passes, etc. (including preparing all necessary documents and attending to related enquiries); maintaining and filing Employment Pass/Visas records; update of any changes
• Prepare letters including certificate of employments, temporary overseas working memo etc.
• Support the annual compensation review administration process
• Assist with any adhoc queries (HR-Singapore Inbox)

Payroll

• Process monthly payroll process on Times Software, submit CFP and SDL
• Assist with payroll correspondence
• Generation of monthly reports
• Administer on tax filing matters (annual tax filing and filing of tax clearance for foreigners)

Benefits

• Participate in staff welfare programs
• Manage absence records (Childcare/Maternity/Paternity Leave)
• Administer and coordinate staff insurance, including claims matters and maintain staff insurance records

Other Administrative Responsibilities

• Assist with organizing performance review meetings for Fee Earners
• Administer the applications, renewals & cancellation to the Ministry of Law for the Certificate of Registration for all the lawyers (prepare necessary documents and attend to any related enquiries); maintaining records;
• Management of SIN PC renewal process
• Submission of government related claims (Childcare leave; Maternity leave; NS; etc.)
• Provide full administrative support to Senior HR Manager and HR Manager including annual processes & ad-hoc projects

Requirements

• Minimum Diploma in any discipline, preferably in HR or Business Administration
• Payroll experience highly advantageous
• Knowledge of Times Software would be an advantage but is not essential
• Minimum 2 to 3 years’ experience, ideally within a law firm or professional services
• Sound knowledge of local employment laws and regulations
• Excellent attention to detail, time management and organisational skills
• Strong work ethic with the ability to cope well under pressure and display flexibility in approach in a fast-paced environment
• Strong spoken and written English