Singapore Job Openings
Nanyang Technological University
Senior Executive, Academic (Undergraduate Programmes)
FULL TIME
October 16, 2024
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Schedule and provide support for admission interviews
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Maintain records and archival of admission data in teamsite
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Provide administrative and logistics support for undergraduate courses, including courses with overseas immersion
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Ensure the timely update of timetable in the system.
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Handle students’ course registration matters for current and exchange students, including course enrolment, vacancies management and course appeals.
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Assist in venue and facilities booking.
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Maintain record of the final class lists and programme lists in Team Site
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Collate course syllabi every semester and update in teamsite
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Manage faculty, part-time instructors and guest speakers ‘requests.
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Handle queries from students on programme-related matters.
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Responsible for assigning invigilation duties, formatting of examination papers, special arrangements for continuous assessments, tests and semester exams, scanning of Optical Mark Recognition (OMR) sheets for quizzes.
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Coordinate with course instructors on marks submission
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Support on marks entry for part-time lecturers
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Assign marks checking duties and maintain a roster of checkers
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Prepare reports and related materials for the Board of Examiners (BOE) meeting
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Responsible for coordinating all events/programmes administration and logistics, including food catering and liaison with external parties to ensure the successful execution of each event
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Assist with sourcing of corporate gifts, packing of event kits and collaterals and on-site logistics support.
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Support procurement and finance matters like raising purchase orders, invoice payment, and creating jobs for student assistants using internal systems like ARIBA/WSS
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Track programme budget and expenditure
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Track research students’ GAP hours and Seminar Attendance
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Advise faculty on the process for textbook order.
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Maintain mobility data in the exchange portal maintained by the Office of Global Education and Mobility.
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Consolidate data and reports for submission
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Recruit and manage student assistants for counter services
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Administer Conflict of Interest for Examination declaration
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Provide secretariat support to the Department Lead
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Bachelor's degree or Diploma with a minimum of 4 years of relevant work experience, preferably in academic administration.
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Good communication and writing skills with ability to communicate and interact well with diverse stakeholders
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Proactive problem solver and adaptable to dynamic environments
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Strong organisational and time-management skills, able to plan and prioritise work which may have competing deadlines
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Ability to understand and evaluate existing work processes to identify inefficiencies and areas for improvement
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Ability to handle confidential information
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Proficiency in Microsoft Office applications
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Strong customer service focus with a passion for supporting faculty and students
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Tactful and able to demonstrate empathy whenever necessary
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Self-motivated team player who can work independently with minimal supervision, and work collaboratively with colleagues in a team-oriented environment
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Good sense of initiative and responsibility with a positive work attitude
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Meticulous, organised with a strong willingness to learn
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