You will be responsible for the planning and overseeing of the resourcing requirements for all audited entity engagements for BDO Germany/Switzerland as part of the South Africa Extended Delivery Team. You will need to monitor the utilisation of staff and keep all parties informed the entire time. You will also be responsible for performing various admin tasks supporting the operational delivery of the Extended Delivery Team.

• Job specification Resourcing and Scheduling

• Supporting the client with planning and overseeing of resources to ensure that projects are completed on time

• Planning of project resources to ensure appropriate utilisation of staff

• Ensuring quality and satisfaction of resources provided

• Assembling the team and staffing requirements including assisting with scheduling conflicts

• Updating the planning board, when required

Monitoring and analysing

• Monitoring the forward utilisation of staff and reducing idle time

• Downloading and analysing idle, productivity and utilization reports

Resource key liaison

• Engaging with the US resource planners

• Engaging with the client regarding all resourcing and admin matters

Timekeeping records and billings

• Assisting staff with time management and queries

• Assisting staff with timesheet corrections

• Monitoring and tracking of overtime

• Tracking and approving of leave

• Assisting with comments for billings

• Creating of client charge codes for billing purposes

Supporting and coordinating

• Supporting the staff as a representative and intermediary to the IT function

• Support the social committee where needed

• Coordinating bi-weekly meetings, compiling agendas and minute taking for bi-weekly meetings

• Assisting with the arrangements for training, workshops, or events

• Assisting with the onboarding and offboarding of staff

Admin

• Assisting with any other admin-related tasks

Job requirements:

• Microsoft Office proficient, especially; Word, Excel (including formulas LOOKUPs, Pivots Tables etc.), and Power Point

• Coordinating of staff

• Leading projects

• Ensuring project deadlines are met

• Managing relationships with client and staff

• Overseeing all incoming and outgoing project documentation

• Managing large and diverse teams

• Excellent written and verbal communication skills

• Ability to multitask

• Attention to detail

• Conflict resolution skills

• In-office role (split between Johannesburg and Pretoria offices)

• Qualification and experience required

• Project management, business administration or management qualification

• Experience in resource planning