Job Purpose

Position: Programme Assistant (m/f/d)
Department: European Power Programme
Location: Madrid
Reporting to: Deputy Programme Director
Type of Contract: Fixed-term (one-year with possibility of extension)
Employment Type: Full time (Mon –Fri)
Closing date for applications: 8th September 2024

Our European Power Programme has an exciting opportunity for a Programme Assistant to join the team and provide cross-cutting support to all its activities. In particular, the Programme Assistant would help with organising both public and closed-door events, leading the programme’s communications, and supporting its advocacy efforts, among other tasks.

If you have relevant experience in these areas, are proactive, creative and have a high degree of self-initiative, and are interested in working in a European foreign policy think tank, this position is for you.
Join our multinational team and contribute towards ECFR’s mission to make a difference.

Main Responsibilities

• Supporting the organisation and management of meetings and events, both virtual and in person, in collaboration with the Programme Manager.
• Drafting background notes, presentations, and other written material in support of programme activities, including relevant translations.
• Supporting the Programme activities with data visualisations and graphics as needed.
• Managing the Programme’s social media accounts, presence on the ECFR website, and relationships with the media.
• Capturing the impact of Programme activities and helping prepare donor and internal reports.
• Assisting in stakeholder mapping and updating our internal systems and database.
• Liaising and coordinating with relevant actors on behalf of the European Power programme both internally and externally.
• Supporting the European Power Programme in various administrative tasks as needed.

Person Specification

• Relevant Degree in the field of Political Science, Journalism, International or EU Affairs, Public Policy or equivalent.
• Two years of relevant work experience (including internships), particularly in organising public events and managing social media accounts.
• Good knowledge and understanding of administrative matters and work organisation.
• Advanced MS-Office and IT skills, including the use of databases (CRM) and social media platforms. Knowledge of Canva and Word Press is an advantage.
• Excellent written and oral communication in English, good knowledge of another European language is an advantage.
• Proven interest in one or more of the European Power Programme’s focus areas: climate and energy; technology and geopolitics; the multilateral system; defence and security; and public opinion polling.
• Desirable experience in an international high-pace environment.

Skills and Abilities

• Flexible, able to multitask and adapt to a changeable conditions and demanding deadlines.

• Ability to work independently, in addition to as part of a multinational team.
• Social competence with the ability to comfortably interact with people at all levels.
• Proactive and with a can-do attitude, curiosity, and willingness to learn.
• Organisation skills with a good eye for detail.
• High degree of ownership.
• Willingness and ability to occasionally travel and to work some irregular hours.

What we offer

• A competitive salary according to profile
• Flexible working
• Generous leave policy
• An exciting environment in an innovative, pan-European think-tank
• An open and appreciative culture within the organisation
• High level of personal responsibility
• Committed multicultural and diverse colleagues from across Europe
• A workplace in the heart of Madrid

To Apply and Next steps

If this is of interest, we look forward to receiving your application.

Please use the apply button below to register and submit your cover letter and CV (max. 2 pg.)

Candidates must be eligible to work in Spain

Shortlisted candidates will be invited to take part in an interview and written test on Friday 13th September 2024.

Due to high volume of applicants, we are unable to communicate with all applicants individually. If you are not contacted within 2 weeks of closing date, please consider you have not been pre-selected.

We care about your data privacy. If you are interested to know more about how we manage your personal data, you can find more information in this link: https://ecfr.eu/privacy-job-applicants/

ECFR is an Equal Opportunity Employer and we do not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.

STRICTLY NO AGENCIES PLEASE

About us

The European Council on Foreign Relations (ECFR) is an award-winning international think-tank that aims to conduct cutting-edge independent research on European foreign and security policy and to provide a safe meeting space for decision-makers, activists and influencers to share ideas. We build coalitions for change at the European level and promote informed debate about Europe’s role in the world.

For general queries, please contact us at recruitment@ecfr.eu