Thanks to our growth, we are looking for an experienced and awesome Team Assistant to join our amazing team in Girona.

As Team Assistant you will focus on being the central point of support for your team/office on all administrative matters both on commercial and business level but also from a daily management of office affairs (suppliers, orders, maintenance etc)

In this role you will be a key team member, covering various tasks that will enable productivity, organization and streamlining of all admin duties in the team.

Founded in Barcelona in 2005, the company brings a fresh, innovative approach to the luxury property business and a strong reputation for reliability, integrity and in-depth knowledge. As a result, the company’s expertise on property-related matters, market trends and lifestyle are recognized both nationally and internationally.

Join us today and be part of one the top real estate agencies in Spain where your success is guaranteed!

Main responsibilities

• Manage various accounting aspects related to invoicing and financial management
  
• Oversee the archiving process and management of documentation related to deals, properties, translations etc.
  
• Management and ownership of the CRM (Salesforce) on multiple levels (accounts, properties, deals etc) and general IT support coverage
  
• Assist the commercial and legal teams by covering general tasks related to due diligence, claims and reporting of legal issues.
  
• Own various marketing duties which will impact the commercial activity and internal organization (social media support, control of property portals, virtual tours, marketing material, event planning etc)
  
• Office management responsibilities (purchasing of office supplies, maintenance repairs, insurance etc)
  
• Reception duties and client service
  
• Provide support to management on reporting, preparation of presentations, and sales reviews
  
• Assist the HR department in the onboarding of new employees, payroll and commissions, management of legally required training, attendance check-ups, and daily staff emergencies

Requirements

• Previous experience in an administrative or customer service role in an international company
  
• Fluent in Catalan, English, and Spanish is a must
  
• Residence in Girona
  
• Proficient with IT tools, Microsoft Office pack, and CRM. Salesforce knowledge is a plus
  
• Proactive with a ‘can-do’ attitude, resolute, creative, highly motivated and dynamic person
  
• Ability to work independently with minimal supervision
  
• Ability to work well with all levels of internal management and staff, as well as outside clients and suppliers and to interact professionally with a diverse group of people
  
• Able to handle a fast-paced, sometimes pressured office environment
  
• Organized and focused on work efficiency
  
• Proactive and collaborative
  
• Outstanding levels of customer service and telephone manner
  
• Proficiency in social media management

Benefits

• Full-time permanent contract
  
• Competitive salary plus performance bonus
  
• Growth opportunity
  
• 23 days holiday per year on a full-time basis + 2 personal days
  
• Weekly language classes, during working hours (all paid by Lucas Fox)
  
• Discounts and incentives for well-known gyms, clothing stores, sports, travel brands, and more.
  
• Extensive initial & ongoing training
  
• Being part of a constantly growing company & multicultural team, with endless opportunities for career development
  
• A modern, international & professional working environment

We work hard and have fun! You’ll be a part of a unique organization