Sweden Job Openings
BookBeat
Office and Organizational Assistant
October 18, 2024
Book Beat is looking for its next service minded superstar who can tackle the role of Office and Organizational Assistant on Team People Operations in Stockholm, Sweden.
To be the perfect match for this role, you're an outgoing and curious, engaged doer. You're a social butterfly and no task is too big or too small for you to take anything thrown at you in stride.
You might be at the start of you career or looking for a new challenge. Maybe you've worked in a service role before, for example, within hospitality, at a store, or restaurant. Most importantly, you have a service mindset and enjoy creating social connections and helping others succeed. You will join a team of 4 curious and engaged doers who work with all things people at Book Beat – from HR to employer branding to culture and activities. You’ll be joining the team as a jack of trades and master of many.
You will play a crucial role on the team as master facilitator, by assisting in maintaining a holistic view of our office in Stockholm. You will have the opportunity to test the waters of culture building by working closely with the People Operations Team to make sure that our coworkers are happy, comfortable and engaged when at the office. The role is even cross functional with a chance to dip your toe into different areas of the Book Beat organization, for example by tackling easier HR tasks and acting as a bridge between the People Ops team and IT. With the office as your home base your day to day tasks will focus on maintaining an environment that encourages Book Beaters to be great at what they do - which often means juggling administrative tasks and assisting with diverse projects and activities around the office with a positive attitude and service mind. You’re likely someone who is patient, has lots of understanding for different types of people and personalities, enjoys a service role and helping others and has a sharp eye for detail.
Your main task will be to make sure everything is running smoothly at our office in Stockholm. This could, for example, maintaining contact with external vendors, being a go to contact for our building’s facility management, working closely with our IT department to meet employee needs, assisting team members with various office related questions and making sure the office is in tip top Book Beat shape. In short, you are a service centric person who wants to be at the center of the action. You have an eye for administrative tasks who catches all the small details before they fall through the cracks. You make sure the employee experience runs smoothly and no task is too big or too small for you and you take any request in stride.
So, who is the person we are looking for?
You are someone who is:
As an employee of Book Beat AB, you can enjoy a benefit package that includes the following:
30 days of vacation each year
ITP1 occupational pension
Occupational group life insurance, work injury insurance & business travel insurance
Yearly wellness allowance
️ Weekly wellness hour
Working equipment (computer and phone) as well as phone subscription
Book Beat subscription
A stable and sustainable work-life balance. We use flex time and work 37,9 hours a week
An office located in the heart of Stockholm
️ … including access to a full gym complete with a sauna! We also arrange other fun wellness activities, such as our own running club
Flexibility in terms of e.g. flexible working hours
The opportunity to grow in your role and career, including challenging & educational work tasks as well as opportunities for education
Fun activities together with colleagues! At Book Beat you’ll enjoy weekly Friday afternoon mingles, monthly company breakfasts and other work events such as Holiday & summer parties, and frequent company wide events.
The opportunity to explore projects that you might not have time to do in your day-to-day work during Hack Days
Knowledge sharing opportunities, e.g. during our weekly Friday demo where different teams share what they’ve been or will be working on. Knowledge sharing is also an integral part of our everyday work
The opportunity to bring your furry dog friend to work (and cuddle with dogs at work)! We have recently introduced a dog room at our Stockholm office
(Last but definitely not least) A wonderful and skilled team and manager that will support you throughout your employment!
About us
In 2015, we began our journey towards the goal of offering Europe’s leading service for digital books and in 2016, we launched to the public. Now, about 9 years since our broad launch, Book Beat is used by over 900 000 users every month. We are an ever-growing company within the Bonnier Group and all members who join our journey have the possibility to make an impact on our development – both in the short and long run.
Today, Team Book Beat consists of around 160 curious and committed doers. Are you interested in becoming part of our team? Wonderful! While our employees are experts at many different areas, we have four core values uniting all of us:
Be great at what you do
Share what you know
Curiosity for our users and us
Build Team Book Beat
To be the perfect match for this role, you're an outgoing and curious, engaged doer. You're a social butterfly and no task is too big or too small for you to take anything thrown at you in stride.
You might be at the start of you career or looking for a new challenge. Maybe you've worked in a service role before, for example, within hospitality, at a store, or restaurant. Most importantly, you have a service mindset and enjoy creating social connections and helping others succeed. You will join a team of 4 curious and engaged doers who work with all things people at Book Beat – from HR to employer branding to culture and activities. You’ll be joining the team as a jack of trades and master of many.
You will play a crucial role on the team as master facilitator, by assisting in maintaining a holistic view of our office in Stockholm. You will have the opportunity to test the waters of culture building by working closely with the People Operations Team to make sure that our coworkers are happy, comfortable and engaged when at the office. The role is even cross functional with a chance to dip your toe into different areas of the Book Beat organization, for example by tackling easier HR tasks and acting as a bridge between the People Ops team and IT. With the office as your home base your day to day tasks will focus on maintaining an environment that encourages Book Beaters to be great at what they do - which often means juggling administrative tasks and assisting with diverse projects and activities around the office with a positive attitude and service mind. You’re likely someone who is patient, has lots of understanding for different types of people and personalities, enjoys a service role and helping others and has a sharp eye for detail.
Your main task will be to make sure everything is running smoothly at our office in Stockholm. This could, for example, maintaining contact with external vendors, being a go to contact for our building’s facility management, working closely with our IT department to meet employee needs, assisting team members with various office related questions and making sure the office is in tip top Book Beat shape. In short, you are a service centric person who wants to be at the center of the action. You have an eye for administrative tasks who catches all the small details before they fall through the cracks. You make sure the employee experience runs smoothly and no task is too big or too small for you and you take any request in stride.
So, who is the person we are looking for?
You are someone who is:
- Helpful! You solve problems before they become problems
- Fearless! You can swan dive into to new tasks head first
- A multitasker - you have no problem balancing many tasks at once and see them all through to completion
- A chatterbox – you’re able to talk to a wall and still think it’s a good conversation – ie. You can literally connect and engage with anyone
- Organized – your room was probably never messy and you were always picking up after others in your house Cool as a cucumber – when things get stressful you weather the storm
- Perhaps have worked in a service role before, for example, within hospitality, at a store, or restaurant.
- Have the right attitude - we're looking for someone who is service oriented!
- Have an administrative mindset, and tackle all challenges big and small in stride
- Feel comfortable communicating in English, and comfortable enough in Swedish to be able to communicate with external parties that may not speak English.
- Understand the importance of discretion
- Have a sharp eye for detail Be a doer!
As an employee of Book Beat AB, you can enjoy a benefit package that includes the following:
30 days of vacation each year
ITP1 occupational pension
Occupational group life insurance, work injury insurance & business travel insurance
Yearly wellness allowance
️ Weekly wellness hour
Working equipment (computer and phone) as well as phone subscription
Book Beat subscription
A stable and sustainable work-life balance. We use flex time and work 37,9 hours a week
An office located in the heart of Stockholm
️ … including access to a full gym complete with a sauna! We also arrange other fun wellness activities, such as our own running club
Flexibility in terms of e.g. flexible working hours
The opportunity to grow in your role and career, including challenging & educational work tasks as well as opportunities for education
Fun activities together with colleagues! At Book Beat you’ll enjoy weekly Friday afternoon mingles, monthly company breakfasts and other work events such as Holiday & summer parties, and frequent company wide events.
The opportunity to explore projects that you might not have time to do in your day-to-day work during Hack Days
Knowledge sharing opportunities, e.g. during our weekly Friday demo where different teams share what they’ve been or will be working on. Knowledge sharing is also an integral part of our everyday work
The opportunity to bring your furry dog friend to work (and cuddle with dogs at work)! We have recently introduced a dog room at our Stockholm office
(Last but definitely not least) A wonderful and skilled team and manager that will support you throughout your employment!
About us
In 2015, we began our journey towards the goal of offering Europe’s leading service for digital books and in 2016, we launched to the public. Now, about 9 years since our broad launch, Book Beat is used by over 900 000 users every month. We are an ever-growing company within the Bonnier Group and all members who join our journey have the possibility to make an impact on our development – both in the short and long run.
Today, Team Book Beat consists of around 160 curious and committed doers. Are you interested in becoming part of our team? Wonderful! While our employees are experts at many different areas, we have four core values uniting all of us:
Be great at what you do
Share what you know
Curiosity for our users and us
Build Team Book Beat
We regret to inform you that this job opportunity is no longer available as it has expired
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