Switzerland Job Openings
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CBRE
Project Management Team Lead
Lucerne
FULL TIME
November 12, 2024
For our growing Facility Management organization at a client in the Pharma sector in Schachen (LU), we are looking:
Project Management Team Lead
Responsibilities:
- Managing regular projects independently
- The projects involve new construction, expansion, modification and/or replacement of buildings, facilities and sites
- Drawing up a plan of approach with a tender
- Formulating a schedule of requirements
- Subcontracting to an architect, structural engineer or consultant and supervising the design
- Contracting and subcontracting work with contractors, suppliers and installers
- Evaluating quotations and commissioning work
- Monitor the agreed time, cost and quality schedule
- Delivering to the client in accordance with the applicable procedures
- Participating in and contributing to the periodic work meetings
- Documenting and keeping timely records of all financial transactions for the purpose of invoicing clients
- Support the Project Director in the acquisition of new assignments
Person Specification/Requirements:
- Minimum of a Bachelor's degree in construction, mechanical or electrical engineering or more than 7 years of Work experience in a similar position
- Additional courses in the field of project management
- Good working knowledge of Microsoft Office packages and IT literate.
- Numerical skills and some financial acumen
- Leadership/coordination skills
- Fluent English & German is a must
Tasks:
- Stakeholder Management:
- Maintain strong relationships with key stakeholders.
- Ensure stakeholders are regularly informed of project status, risks, and issues.
- Facilitate stakeholder meetings to address concerns and gather feedback.
- Act as the primary point of contact for escalations.
Review and Sign-Off of Proposals:
- Oversee the development of project proposals and ensure alignment with business objectives.
- Review proposals for feasibility, resource requirements, risk, and alignment with strategic goals.
- Provide final approval and sign-off on project proposals before submission to stakeholders or clients.
Process Compliance:
- Regularly review project management processes to ensure compliance with organizational standards.
- Conduct audits to ensure all projects adhere to defined project management methodologies.
- Ensure that all required project documentation (e.g., project charters, risk assessments, project plans) is complete, accurate, and stored in the document management system.
- Address and rectify any deviations from established processes.
Documentation Management:
- Ensure all project-related documentation is properly organized, up-to-date, and stored in the document management system.
- Establish and enforce document control procedures, including version control and access permissions.
- Facilitate the transition of completed project documentation into long-term storage or archives.
Reporting:
- Oversee the preparation and submission of accurate and timely project reports to stakeholders and senior management.
- Monitor key performance indicators (KPIs) for all projects and report on the overall health of the project portfolio.
- Ensure that reports provide clear insights into project progress, risks, issues, and resource utilization.
Acquisition of new work:
- Identify and pursue new project opportunities in collaboration with business development teams.
- Develop and present project proposals to potential clients or stakeholders.
- Build relationships with prospective clients and stakeholders to secure new projects.
- Assess resource capacity and feasibility before committing to new work.
Team Leadership and Development:
- Provide leadership, mentorship, and guidance to the project management team.
- Conduct regular performance reviews and provide feedback to team members.
- Identify training and development needs to enhance the skills and capabilities of the team.
- Foster a collaborative and productive team environment.
Risk and Issue Management:
- Oversee the identification, assessment, and mitigation of risks across all projects.
- Ensure that issues are promptly addressed and resolved.
- Support project managers in developing contingency plans.
Resource Management:
- Allocate resources effectively across projects to ensure optimal use of team capacity.
- Monitor resource utilization and adjust assignments to maintain balance and meet project deadlines.
- Liaise with other departments to secure additional resources when necessary.
Continuous Improvement:
- Encourage the team to identify areas for process improvement and innovation.
- Implement best practices in project management to enhance efficiency and effectiveness.
- Conduct post-project reviews to gather lessons learned and integrate them into future projects.
Requirements:
Experience:
- Proven experience in project management, including managing multiple projects simultaneously.
- Experience leading a team of project managers.
- Strong background in stakeholder management and client relations.
Skills:
- Excellent leadership and team management skills.
- Strong understanding of project management methodologies.
- Proficiency in project management software and tools.
- Exceptional communication and interpersonal skills.
- Ability to analyze and interpret project data and metrics.
- Strong problem-solving and decision-making capabilities.
Knowledge:
- In-depth knowledge of project management processes and best practices.
- Familiarity with document management systems and documentation standards.
- Understanding of risk and issue management.
- Awareness of industry trends and developments.
Education and Certifications:
- Bachelor’s degree in Business, Management, or a related field (Master’s degree is a plus).
- Project Management Professional (PMP) certification or equivalent.
- Additional certifications in Agile, Lean, or Six Sigma are advantageous.
Behavioral Competencies:
- Strong organizational and time management skills.
- Detail-oriented with a commitment to quality.
- Adaptability and flexibility in managing change.
- High: level of integrity and ethical behavior.
Other Requirements:
- Availability to attend stakeholder meetings and conduct team reviews as needed.
- Ability to work under pressure and meet tight deadlines.
- Willingness to take on additional responsibilities as required.
What we can offer:
- Regional and international development opportunities in a fast-growing company
- Wide range of internal and external training opportunities
- CBRE GWS as a global player in the service sector with well-known customers from a multinational environment
- Good general conditions, such as at least five weeks' holiday, 40 hours a week, and an attractive pension fund solution
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