Secretary and Personal Assistant

About Us:
Sirius is a digital enterprise platform technology company with the vision of empowering people and
organizations through digital technology inclusion. It is our mission to enable organizations to build their
digital capabilities, improving their ability to integrate, innovate, and scale more efficiently. We are doing
so by providing secure and affordable digital platform technology.

Even though we established our company in 2021, we are already a team of over 130 people. We have developed the first version of our platform and solutions which are already deployed with paying clients in multiple countries. Furthermore, we are majority owned and governed by the founders while we also have strong anchor investors providing us with capital and support to grow at a fast pace.


Job Summary:
As the Secretary in a Tech Company, your role is multifaceted and crucial in ensuring smooth operations and effective communication within the company. You will be responsible for providing high-level administrative support to the CEO while also managing various secretarial tasks.

Role & Responsibilities
Executive Support:

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Manage the CEO's schedule, including arranging meetings, appointments, and travel itineraries.
• Handle incoming communications, including emails, phone calls, and correspondence, and respond or redirect as necessary.
• Prepare documents, reports, presentations, and other materials for the CEO.
• Be a minutes taker for weekly operational meetings

Personal Assistance:

• Provide personal assistance to the CEO as needed, such as managing personal appointments, coordinating household tasks, and handling personal errands.
• Maintain confidentiality and discretion in handling sensitive information and personal matters.

Office Management:

• Oversee the smooth functioning of the CEO's office, including managing supplies, equipment, and facilities.
• Coordinate with other administrative staff to ensure efficient office operations.
• Organize and maintain records, files, and documents related to the CEO's office.
• Manage company operations such as employee place cards and executive travel visas.

Communication:

• Facilitate communication between the CEO and other team members, departments, clients, and partners.
• Translate documents, emails, or other materials from Chinese to English or vice versa, as needed.
• Assist in bridging any cultural or language barriers that may arise in communication.

Qualifications:

• Bachelor's degree or equivalent experience in business administration, communications, or related field.
• Proven experience as an executive assistant, personal assistant, or secretary, preferably supporting C-level executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
• Strong communication skills, both written and verbal, with fluency in English and Mandarin Chinese.
• Proficiency in office software applications, including Microsoft Office suite and email/calendar management tools.
• Discretion and professionalism in handling confidential information and sensitive matters.
• Cultural sensitivity and awareness, particularly in working with a Chinese CEO and stakeholders.
• As the Chief Secretary, you will play a pivotal role in supporting the CEO and contributing to the overall success of the company. Your ability to efficiently manage administrative tasks, facilitate
• communication, and provide personalized assistance will be essential in driving productivity and maintaining a positive work environment.