Ukraine Job Openings
Norwegian Refugee Council
Logistics Coordinator Ukraine Kyiv
August 28, 2024
are unable to provide work permits or visa sponsorships for this position
All NRC employees are expected to work in accordance with the organisation’s core values: dedication,
innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and
relationships.
1. Role and responsibilities
The purpose of a logistics Coordinator is to implement logistics and procurement policies and producers.
Generic responsibilities
- Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
- Implement NRC’s systems and procedures at area level
- Prepare and submit monthly logistics reports and analysis
- Ensure proper filing system for all support documents
- Support line managers in procedures and require support team training.
- Management of logistics team
- Ensure anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management)
- Participate in budget development within the area of logistics when required.
- Review the logistics core cost budget versus actual and provide analysis of the cost efficiancy
- Conduct regular logistics field visits and ensure logistics support being delivered in timely manner
- Oversee all procurement activities at the Kyiv area office
- Work closely with program team to ensure the procurment plans for all project are in place and ensure daily follow of the implementaion of the procurment plans
- Responsible for ensuring the procurement activities are in accordance with budget lines and annual plans and serve the best interests of NRC and its operations.
- Provide leadership to the procurement team to ensure that all procurements are finalized in timely and quality manner, ensuring compliance with NRC Logistic Handbook/SOPs and donor guidelines.
- Responsible for prequalification processes and establishment of Suppliers and Service Providers databases
- Responsible for all framework lease agreements in accordance with NRC procedures including renewals
- Responsible for ensuring that stock management are in accordance to the NRC Logistics handbook standards
- Ensure that the storage facilities/warehousing are secure, fit for purpose, managed and meet health and safe working practice requirements, including food commodities
- Responsible on monthly stock report
- Responsible for all NRC assets management in accordance with NRC regulation and procedures.
- Ensure that the system of controlling assets movement between personnel, programmes and locations within the AO is in place and working adequately.
- Ensure appropriate disposal of assets when required in accordance with NRC and donor guidelines
- Ensure a monthly report on the asset condition that include disposal, transfer and donation reports in the line with NRC logistics HB and the country SOP
- Oversee the management of all transport and fuel at AO; that includes but not limited to: ensure the implementation of NRC Fleet Management System, ensure weekly movement plans are in place, ensure timely submission of the monthly fleet report, review the vehicle accident reports and ensure proper procedures are being followed.
- Customs clearance of imported goods
- Sending international Staff personal belongings at the end of their contract
Professional competencies:
- BA Degree in Supply Chain management is preferred or equivalent
- Minimum of 2 years’ experience in Senior Logistics role.
- Previous experience from working in complex and volatile contexts
- Good in English and Ukrainian Languages
- Team management and leadership skills.
- Ability to use MS office
- Experience with EU and US donors
- Knowledge of the context in North of Ukraine (Chernihiv, Sumy oblast).
- Willing to travel to remote areas and to field offices, ability to work flexibly including weekends and willingness to travel and work in rural locations and live in basic conditions.
- Experience with start-up, exit or similar
- Managing resources to optimize results
- Managing performance and development
- Analyzing
- Handling insecure environments
- Empowering and building trust
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