We are looking for a highly organized Office Manager for our Kyiv location to manage daily office operations and help us create a comfortable and well-equipped environment for the Railsware team!
You will be responsible for the workspace, travel management, procurement, events, and ensure that all related processes run smoothly. If you are a highly organized, reliable, and energetic person, this position is a great fit for you!
This is an on-site position, we expect you to work from the Kyiv office.
In Ukraine, we collaborate through Diia.City.

Your Skills

• Upper-intermediate English, fluent Ukrainian
• Work experience in Office Management, Procurement, Administration, Hospitality, or Customer service
• Excellent organizational skills, including the ability to effectively plan, prioritize, and manage tasks, resources, and information
• Strong interpersonal and communication skills, including the ability to communicate and build positive relationships with staff, clients, vendors, and other stakeholders
• Problem-solving skills with the ability to identify and resolve issues in a timely and efficient manner
• Computer literacy – be ready to use new software
• Experience with GSuite/MS Office and Google Sheets/Excel skills

Would be a plus

• Experience with task-tracking tools such as Jira, Trello, Asana, etc.
• Experience in organizing events and travels

Your Responsibilities

• Oversee daily office operations, including managing food orders, card management, coordinating deliveries, and any office-related requests
• Manage office procurement by planning, researching, and budgeting for supplies. Oversee office equipment (inventory, accounts, repairs) and manage hardware ordering and delivery logistics
• Take charge of storage responsibilities, along with inventory management
• Oversee contract and payment management processes. Accurately process accounting documentation and present it to the Financial team
• Work closely with coworking partners to handle documents, manage office space access, and ensure all essential services provided by the coworking facility are available
• Organize travel for office staff, arranging flights, accommodations, and transportation
• Provide support for hardware repairs and delivery requests
• Provide active support and maintain volunteer and charity initiatives
• Help C-level Executives with their personal and business requests
• Keep useful vendor database up to date and consult requesters on it
• Attend weekly team meetings and actively contribute to the ongoing improvement of existing processes