Ukraine Job Openings
Eurasia Foundation
Procurement Assistant
FULL TIME
August 13, 2024
Program: Digital Transformation Activity (DTA)
SUMMARY
EF is seeking applications from qualified candidates to serve as Procurement Assistant for the Digital Transformation Activity (DTA) in Ukraine. Funded by USAID and UK Dev, DTA aims to bolster Ukraine's digital transformation to promote the nation's economic revitalization, transparency in reconstruction, and democratic governance during the ongoing conflict and beyond.
The Procurement Assistant reports to the Senior Procurement Manager.
DUTIES
- Prepare templates and tender documents for a variety of DTA’s procurement needs;
- Maintain an orderly filing system, both paper and electronic versions, for all procurement-related documents, including invoices, timesheets, contracts with suppliers and other back-up documentation;
- Administer the procurement department's knowledge database;
- Draft official letters as requested by procurement officers or the procurement manager;
- Prepare payment requests and oversee their complete execution;
- Facilitate the exchange of documentation with recipients, beneficiaries, and contractors, including letters, original documents, and other necessary materials;
- Manage the contracts for external experts, including document verification, obtaining approvals, and submitting for payment;
- Assist project’s staff in providing relevant information regarding the procurement aspects of their daily work;
- Perform additional routine procurement duties, as needed.
CORE QUALIFICATIONS
- Bachelor’s degree in procurement, accounting or business administration,
- Minimum 1 year experience in administrative, procurement or financial operations, preferably for USG-funded assistance program;
- Solid knowledge of procurement processes in assistance program;
- Excellent interpersonal communication skills;
- Advanced skills in Microsoft Office Suite, especially Word and Excel for drafting documents and managing data, and familiarity with payment processing tools;
- Capacity to address issues, proactivity in identifying and implementing solutions, ability to prioritize tasks and meet deadlines;
- High level of accuracy in document verification and payment, meticulous in ensuring all contract terms and conditions;
- Native Ukrainian is required; English writing and spoken proficiency required.
To apply, you must submit a cover letter and resume as a single document.
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