• Management of the day to day governance requirements for boards and committees within the UK group.
• Develop a close working relationship with chairs and members of boards and committees
• Act as first point of contact for these chairs and members in all matters relating to governance and company secretarial work.
• Support the process for appointments and elections of board and committee members.
• Contribute to meeting discussions as and when required and coordinate advice for members of the legal, governance, accounting and tax implications of relevant legislative changes
• Oversee proper scheduling, coordination and operation of the board meetings and committee meetings.
• Organising and preparing agendas and papers for board and committee meetings, maintaining up to date records and distributing material via Diligent Boardbooks.
• Taking minutes and following up actions from meetings, including minute review process.
• Providing dedicated point of contact for all board and committee members.
• Oversee the maintenance of an annual calendar of board and committee matters, ensuring full compliance with relevant constitutional documents, terms of reference/charters, State Street’s Legal Entity Governance Standards, as well as all other statutory, regulatory and legal requirements
• Leading board and committee effectiveness reviews

• Overseeing the maintenance of statutory books and registers, including electronically via Blueprint.
• Overseeing the preparation and submission of annual compliance statements and all required Companies House filings.
• Overseeing the filing of statutory accounts.
• Preparation of routine board resolutions.
• Provision of company information as required by business, auditors and regulators.

• Drafting, maintenance and approval of policies and procedures.
• Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders.
• Preparing agreed upon management information and key performance indicators.
• Liaising with Control Functions
• Overseeing periodic review and updating of CSO pages on intranet.
• Guide/advise junior members of CSO in their duties.

• Understanding of the Finance Sector and the Financial Conduct Authority and the Prudential Regulatory Authority
• At least ten years company secretarial experience in a financial institution
• Well-organised with attention to detail
• Ability to write concise and accurate minutes on a timely basis
• The ability to assimilate and handle a large volume of information
• Polished and effective communication skills with the ability to build consensus in a large and complex organization
• Strategic and systematic thinker with the ability to execute

• Independent thinker and comfortable taking ownership
• Comfortable speaking up and asking questions
• A self-motivated and goal-oriented individual
• A professional, supportive and collegiate working manner
• Ability to operate seamlessly at multiple levels of the organisation and to become a trusted advisor to key stakeholders
• Ability to operate both autonomously to drive a deliverable, as well as to work effectively as part of a global virtual team
• Demonstrate inquisitive mind-set to continue to develop best practices
• Insightful and ability to demonstrate initiative and think broadly to be proactive in connecting various requests or work streams
• Proactively organize and prioritize workload managing own time effectively, highlighting potential problems and proposing possible solutions
• Able to multi-task and work flexibly to meet the needs of the CSO
• Able to work under pressure to tight timelines
• Excellent organisational skills
• Good problem-solving skills
• Ability to look ahead, anticipate change and make provisions

• Educated to degree level
• ICSA Qualified (ACIS or FCIS)
• Excel, Word and Power Point