The role: Do you enjoy keeping things organised? Are you interested in a role that requires great administrative skills? We’re looking for our next Contracts & Business Affairs Admin Assistant to support and ensure the smooth-running of the Department. In this role, you’ll be working with teams such as Permissions and with colleagues such as the Contracts & Business Affairs Team Coordinator and Senior Managers. You’ll be dealing with new Contracts requests, reporting, and general department support.


Responsibilities will include:

• Managing and maintaining the Submissions inboxes, and logging data and contract information into our systems
• Taking on general office management responsibilities, from organising office space and keeping stationery and refreshment supplies up to date and in order
• Reviewing paperwork and ensuring information is present and correct
• Preparing reports for weekly divisional meetings
• Assisting with Adobe Sign of e Signature of Royalty Advance contracts for all divisions
• Taking on additional departmental duties as required, for example distributing post in the department, creating a welcoming physical office space, organising whole team events such as Away Days and in office team celebrations, and organising appropriate gift purchasing.

What you’ll bring: Given the nature of the role, you’ll need to be organised, able to multitask and handle competing priorities, and have excellent time management skills. This role will suit someone who is an effective communicator and has an interest in using analytical skills to implement or improve the department’s data. Also, you’ll need to have an eye for the detail and the ability to absorb and retain information quickly.


We’re not looking for someone with publishing experience, we’re ready to teach you all you need to know. However, some Excel (or similar software) skills are desirable. Most importantly, though, we want to hear from people who aren’t afraid to get stuck into admin tasks and flex their admin skills, who enjoy being part of a social, friendly, and supportive team, and who have a desire to learn and develop.


The team: Our Contracts and Business Affairs Department is an integral part of the business and is responsible for the preparation and negotiation of all publishing agreements within the business. The team works across all Penguin Random House Publishing Houses and DK.


About Penguin: We’re the UK’s largest publisher; made up of some 2,000 people and publishing over 1,500 books each year. Our doors are open to all kinds of talent. In a constantly evolving industry, we work hard to stretch the definition of the word publisher. Here, you’ll work with a breadth of talent who all play their part to make each of our books a success. Together, we make books for everyone because a book can change anyone.


How to apply: Please apply with your CV and Cover Letter by 23:59 on Thursday 29th August. Applications without a tailored cover letter will not be accepted.


Salary: £27,500 plus benefits.


Competitive benefits package: Our people are the heart of our business, and we work hard to support a culture of responsibility and recognition.


Our benefits include:

• Financial – discounted shopping, season ticket loan, rental deposit loan
• Wellbeing - healthcare cash plan, employee assistance, gym loan
• Lifestyle – taste card, tech scheme, free and discounted books

For our full benefits list please visit: https://www.penguinrandomhousecareers.co.uk/what-we-offer/


Hybrid working: We’re experimenting with a hybrid way of working that suits the needs of each team. While our offices across the UK are places to connect, collaborate and celebrate with colleagues, we recognise that flexibility around where you work is just as important. For this role we expect that you attend our Embassy Garden office every Tuesday for our Core Department day. We would also expect additional regular office attendance during your probation period. Once permanent, we expect office attendance at least two days a week, and because this role requires you to support the Team, additional office attendance may be required. This role could work as a part-time, 4 day, arrangement if required.



The recruitment process: You can read about our recruitment process at https://www.penguinrandomhousecareers.co.uk/how-we-hire/


As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt-in on their application form. There may be times when the volume of applications means we cannot take all eligible candidates to interview.


We encourage you to tell us about any reasonable adjustments you may need by emailing PRHCareers UK@penguinrandomhouse.co.uk. Remember, you only need to share what you are comfortable to for us to support your request.


Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.


Company: The Random House Group Limited
Country: United Kingdom
State/Region: London
City: London
Postal Code: SW11 7BW
Job ID: 273011