Your opportunity
To work for the world’s leading private autobiography and personal memoir writing service. A truly purpose driven and global business with customers in over 40 countries & over 10,000 books in the hands of our clients. We are a team of 30 F.T.E.’s & we also partner with over 300 writers & interviewers.
This is a fantastic opportunity as the company enters the next exciting phase of growth, you will become the first Finance & Operations Manager. As this is a brand-new role you will take responsibility for the Financial & Operational management of Life Book supporting the efficient running of the business, with responsibility for some administrative elements of HR, IT & General Operational governance
Reporting into:
● You will report to & work alongside the Chief Operating Officer, you will also work closely with the Founder / CEO, Director of Operations & other Key leadership team.
Main Duties:
FINANCE
End to end ownership & accountability of the Group’s Finance function & Personnel.
Specifically in conjunction with senior staff you will:
● Be responsible for the day-to-day accounting processes of the business
● Project accounting including WIP reviews, accrued and deferred income, liaison with all appropriate internal teams to ensure timely and accurate billing and appropriate revenue recognition
● Preparation of monthly management accounts
● Work alongside the directors to maintain accurate revenue forecasting
● Prepare monthly Balance Sheet reconciliations
● Monitor cash flow and provide analysis and projections
● Prepare and submit VAT returns and payments to HMRC
● Work with the company accountants to prepare financial accounts & statements
● Prepare any other financial data which may be required
● Manage the budgeting and forecasting process and provide schedules as required
● Review all monthly transactions and journals to ensure accuracy
● Experience of using QBO & similar cloud accounting packages
● Experience of migrating ERP’S
● Group consolidation experience across different currencies using a software package
Responsibility for:
● Accounts receivable and credit control
● Accounts payable process and payment runs, including posting invoices to the accounting system
● Cash postings and bank reconciliations
● Bank payments to suppliers and staff
● Processing of employee expenses - credit cards and cash
● Calculate and post accruals, prepayments, depreciation and other journals
● Oversee monthly payroll, post journals and manage HMRC payments
● Preparation of monthly Balance Sheet reconciliations
OPERATIONS (IT & general Operational Governance)
Liaising with Key internal staff & external suppliers & systems in place
● Manage and issue of any pension documents, and other benefits
● Support the management employment contracts and company handbook
● Assist with any necessary procedural compliance
● Working in conjunction with other members of the team, implement process change and automation to deliver greater efficiency and control.
● Supplier management
● Supplier selection and due diligence where necessary
● Management of IT service provider & any associated contractors
● Trademark management
● General ESG governance
● Business Insurance
Finance & Operations Manager Key Skills & Experience required.
● Fully qualified accountant (CIMA OR ACCA)
● Educated to relevant degree standard
● Expert understanding of excel and Microsoft packages
● Tech all rounder
● Experience of using QBO
● Experience of using BI tools
● 3 years post qualification experience & commercially minded
● Able to interpret data and provide insightful comments
● Excellent attention to detail
● Assertive but personable management
● Confident self-starter who can run and develop processes
● Able to prioritise tasks and maintain a high degree of organisation
● Experience setting up subsidiaries in UK, EU, rest of world
● Proven implementor
● Project management software knowledge
● Interest in continuous improvement & business systems
● Some company secretarial experience
● FX experience
● Self-motivated, able to work proactively and multi-task
What’s in it for you?
● The chance to join a growing business with expansion ambition
● You will be joining a highly respected and experienced leadership team
● You will enjoy a highly competitive salary commensurate with your experience
● You will have 25 days annual leave entitlement + bank holidays
● You will have access to market leading professional & wellbeing development platform
● You will be able to join the company Pension scheme & other benefits
● Flexible working gauged by output not hours
● Most importantly the chance to make a difference in a truly purpose driven business
Job Type: Full-time
Pay: £45,000.00-£55,000.00 per year
Benefits:

• Work from home

Schedule:

• Monday to Friday

Education:

• Certificate of Higher Education (preferred)

Experience:

• Financial management: 3 years (required)

Licence/Certification:

• Accountancy qualification (ACCA / CIMA (required)

Work authorisation:

• United Kingdom (required)

Work Location: Remote