ACS is looking for a talented and highly organised Project Administrator to join our dynamic team. This role is crucial to the success of our programmes, ensuring smooth communication and efficient data management between parents, students, teachers, and the wider organisation. You will be a key point of contact, providing comprehensive administrative support to the Project Officer and stakeholders, contributing to a positive experience for everyone involved. If you have exceptional organisational skills, a passion for education, and thrive in a collaborative environment, we encourage you to apply!
Job Details
Reports to:
Project Officer and Programme Manager
Works closely with:
Trustees, Membership Secretary, Bookkeeper, Sessional Tutors
Key External Contacts:
Local community schools, children’s centres, libraries, youth centres, parents/carers, voluntary organisations, and other relevant agencies
Salary:
£20,000 - £21,000 per year (Pro Rata)
Hours per week:
16 hours (2 days a week)
Contract Duration:
Fixed-term (November 2024 – October 2025), with a possibility of extension
Main Responsibilities
1. Administrative Support: Assist the Programme Manager, Project Officer, and team with administrative tasks while maintaining confidentiality.
2. Programme Management: Support the Project Officer in planning, evaluation, and reporting on programmes.
3. Admissions: Manage admissions for Saturday school, holiday programmes, and adult classes to ensure timely enrolment.
4. Communication: Communicate with tutors to ensure timely submission of monitoring data and liaise with parents/adults about upcoming events.
5. Event Support: Prepare sign-in sheets, book rooms, arrange catering, and assist at events, which may include some evening and weekend hours.
Qualifications

• Strong organisational skills
• Ability to prioritise tasks efficiently
• Excellent attention to detail
• Experience in project coordination or administration
• Proficiency with project management tools
• A background in teaching or training is advantageous

Ready to join our mission?
Send your CV and optional short cover letter to office@acschool.org.uk
Learn more about ACS and our work at https://www.acschool.org.uk/
ACS is committed to safeguarding; the successful candidate will be subject to an enhanced DBS check and references.
ACS is an Equal Opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Types: Full-time, Permanent, Fixed term contract
Contract length: 12 months
Pay: £20,000.00-£21,000.00 per year
Benefits:

• Company pension

Schedule:

• Monday to Friday
• Weekend availability

Education:

• GCSE or equivalent (preferred)

Experience:

• public or voluntary sector: 1 year (preferred)
• Microsoft Office: 2 years (preferred)
• Charity: 1 year (preferred)
• public sector: 1 year (preferred)
• voluntary /charity sector: 1 year (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person
Reference ID: ACSPO24XQ39Z