DESCRIPTION

DUTIES AND RESPONSIBILITIES

• Assists with training student assistants and temporary personnel as assigned for the purpose of providing expertise and applicable skills.
• Collects student fees and other monies for the purpose of providing secure collection and making daily deposits of money received in the business office and in coordination with multiple departments.
• Maintains financial information, files, and records (e.g. financial transactions, student accounts, separate cash receipts records of various funds/accounts of the district, updates as fees are collected, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines and District audits.
• Participates in meetings as assigned (e.g. unit meetings, in-service training, workshops, accounting staff meetings, independent audits., etc.) for the purpose of conveying and gathering information required to perform job functions.
• Performs follow-up work to collect outstanding student fees (e.g. review and analyze status of individual student accounts, etc.) for the purpose of updating and implementing appropriate actions regarding delinquent student accounts.
• Prepares financial information (e.g. daily cash reconciliation, deposits, posts cash receipts transactions, student record updates, county deposit advice reports, budget code determinations, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal, and administrative requirements.
• Processes financial information (e.g. enrollment fees, tuition, returned checks, parking tickets, billing agency coordination, etc.) for the purpose of updating and distributing information, authorizing for action, and complying with established accounting practices.
• Provides customer service for Business Office for the purpose of providing information, assistance, and referral.
• Provides support to other departmental personnel for the purpose of ensuring efficient processing activities in compliance within policy and established regulatory guidelines.
• Reconciles financial data (e.g. deposits, cash receipts transactions, student accounts, annual petty cash verification, etc.) for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Researches discrepancies of financial information and/or documentation (e.g. deposits, cash receipts, accounting and processing problems, etc.) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
• Responds to a variety of inquiries (e.g. staff, students, etc.) for the purpose of providing information, direction, and referral for addressing inquiry.
• Serves as a receptionist for Fiscal Services for the purpose of providing information and assistance to callers and visitors as requested and switchboard relief as needed.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

JOB REQUIREMENTS

APPLICATION PROCEDURE