United States Job Openings
Trident Seafoods Corporation
EXECUTIVE ASSISTANT ALASKA OPERATIONS
Seattle
FULL TIME
September 23, 2024
Date Posted:
9/23/2024
Job Code:
AD0500
City:
Seattle
State:
WA
Country:
United States of America
Category:
Administration and Support
Description
Trident Seafoods is the largest vertically integrated seafood harvesting and processing company in North America. Trident is a privately held, 100 percent USA-owned company with primary seafood processing operations and fleet support in twelve Alaska communities. Trident’s global operations produce finished wild Alaska seafood products in 6 countries and its sales teams serve customers in over 50 countries. Trident employs approximately 9,000 people worldwide each year and partners with over 5,400 independent fishermen and crewmembers. Species harvested and processed by Trident include virtually every commercial species of salmon, whitefish, and crab harvested in the North Pacific and Alaska. The global supply chain also includes cultured and wild species from a network of trusted sources worldwide.
Follow Trident on the Web at www.tridentseafoods.com or on social media on Facebook, Twitter, Instagram, Pinterest, You Tube or Linked In
Summary:
The Executive Assistant will support Trident’s Senior Vice President of Alaska Operations and the Alaska Operations leadership team by facilitating the efficient execution of major infrastructure and organizational projects through high level administrative functions to include project organization, communications, compliance, analysis and reporting for numerous projects simultaneously while providing support to the Alaska Operations VP and team, including managing schedules and calendars, expense reports, travel and general administrative tasks. This role will also provide project management support by maintaining Alaska Operations documents, databases, and other materials, planning events, and coordinating with internal and external stakeholders.
Essential functions (responsibilities, tasks, supervisory needs)
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Follow Trident on the Web at www.tridentseafoods.com or on social media on Facebook, Twitter, Instagram, Pinterest, You Tube or Linked In
Summary:
The Executive Assistant will support Trident’s Senior Vice President of Alaska Operations and the Alaska Operations leadership team by facilitating the efficient execution of major infrastructure and organizational projects through high level administrative functions to include project organization, communications, compliance, analysis and reporting for numerous projects simultaneously while providing support to the Alaska Operations VP and team, including managing schedules and calendars, expense reports, travel and general administrative tasks. This role will also provide project management support by maintaining Alaska Operations documents, databases, and other materials, planning events, and coordinating with internal and external stakeholders.
Essential functions (responsibilities, tasks, supervisory needs)
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Provides daily administrative support to assigned executives on all aspects of their schedules and projects, including coordinating and scheduling meetings, preparing meeting agendas, and maintaining and managing personal calendars.
- Supports communications workflows, including the management of phone calls, electronic messages, and follow up.
- Provides Microsoft Word, Power Point, and Excel formatting, proofing, editing, copying, and promotes high-level reporting and output.
- Maintains various Alaska-based project materials, including making updates or changes, formatting, and storing in an organized, central repository.
- Coordinates with cross functional key stakeholders and business leaders to gather required information and ensure they are kept current on project statuses and expected deliverables.
- Manages physical and electronic documents and files consistent with Trident’s records retention policies. Performs file and data storage and maintenance using Microsoft Teams and Power BI.
- Assists team members and/or assigned project managers with researching, printing, scanning, shipping services, office organization, travel arrangements, expense reporting, etc.
- Prepares reports and other deliverables and generally supports assigned projects through completion/delivery.
- Coordinates with other corporate groups to fulfill administrative responsibilities in support of Alaska Operations initiatives.
Trident Seafoods offers a comprehensive and quality benefits package. Full time employees may be eligible for discretionary/performance-based incentives, medical, dental and vision insurance plans, optional HRA/HSA, telemedicine, employee assistance and wellness programs, long-term disability, basic life and AD&D, and 401(k) with a company match, vacation, sick time, 10 paid holidays each year, and paid parental leave. For full-time employees, the initial vacation benefit starts at 10 days per year, adjusted commensurate with relevant experience, and 7 days of sick leave per year (9 in Seattle), accrued bi-weekly. Commuter and transit programs are also available.
Minimum Requirements
Required Qualifications (education, years of experience, KSAs)
This job takes place in a typical office environment: temperature controlled with adequate lighting and has moderate noise.
Physical demands:
While performing the duties of this job, the employee is regularly sits for long periods of time using a computer, is required to stand and walk; talk or hear, both in person and by telephone; use hands to finger, handle or feel objects or controls; reach with hands and arms; stoop, kneel, or crouch. May occasionally lift up to 15 lbs.
Work authorizations
- A minimum of 5 years’ experience in a business office or executive administrative support.
- Travel requirements vary based on need, approximately 10%
- Experience managing multiple calendars.
- Experience managing and supporting company events.
- Advanced competence in MS Office products including Excel and Power Point.
- Ability to write professional correspondence, and to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
- A bachelor’s degree in a relevant field (such as business administration, project management, engineering or equivalent), or the equivalent combination of education and experience strongly preferred.
- Project Management certification or degree strongly preferred.
- Alaska Seafood industry experience.
- The ability to multi-task is crucial to success in this position, managing competing requests and meeting internal and external project deadlines.
- Ability to deal with problems involving a few concrete variables in standardized situations.
- Additional skills and qualifications include organization, time management, attention to detail and ability to work independently.
This job takes place in a typical office environment: temperature controlled with adequate lighting and has moderate noise.
Physical demands:
While performing the duties of this job, the employee is regularly sits for long periods of time using a computer, is required to stand and walk; talk or hear, both in person and by telephone; use hands to finger, handle or feel objects or controls; reach with hands and arms; stoop, kneel, or crouch. May occasionally lift up to 15 lbs.
Work authorizations
- This position is not eligible for immigration sponsorship.
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