Job Summary:Provides administrative support to the appropriate administrative official by providing information and reports related to clinic or department operations.
Job Duties:Plans study of work problems and procedures such as organizational change, communications, information flow, inventory control, or cost analysis. Gathers and organizes information on problems or procedures including present operating procedures. Analyzes data gathered, develops information and considers available solutions or alternate methods of proceeding. Organizes and documents findings of studies and prepares recommendations for implementation of new systems, procedures, or organizational changes. Participates in the formulation of programs and special projects as assigned. Compiles information from records and reports in order to prepare special projects, reports, and analysis. Assists with the development of reporting systems. Maintains central control system for department assignments. Oversees and setup of committee meeting packets as needed and distributes information. Provides referral services to individuals, public inquiries, and Cherokee Nation Components. Issues and interprets operating policies. Reviews and answers correspondence. Assists in the preparation of budget needs and annual reports of the organization. Compiles, stores, and retrieves management data. Maintains records, files, and reports. Plans, develops, carries out and coordinates the administrative functions and projects for the division. Assists with oversight and management of personnel. This assistance includes a review of health system policies and procedures that apply to personnel. Assists with review of health system operational processes. This includes the collection and coordination of operational data and measures that can be used to formulate reports used to make operational changes leading to improved operational productivity and efficiency. Assists with research on new and innovative projects. This assistance includes the development and implementation of those projects as assigned. Assists with review of internal and external referrals, correspondence, etc. and assists with responses. Assists with the review of the organizational budget including preparation and submission of the annual budget. Assistance with investigation and analysis of organizational issues needing to be reviewed. This includes assisting with the preparation of needed reports and/or assistance with the formation of plans of action. Assists with planning and conducting meetings as assigned. This includes, but is not limited to, preparing meeting information and meeting presentations. Assists with the development of new administrative functions and assists with ongoing coordination and application of existing policies and procedures. Maintains HIPAA compliance and confidentiality at all times and protects all personal health information as it relates to patient data. Other duties may be assigned.


SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
Qualifications: EDUCATIONAL REQUIREMENT
Bachelor's degree from a 4-year college or university; or six (6) years of related experience; or an equivalent combination of education and experience.


EXPERIENCE REQUIREMENT
An additional two (2) years of experience in a related field.


COMPUTER SKILLS
An individual should have knowledge of Database software; Internet software; Project Management software; Spreadsheet software and Word Processing software.


CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid driver's license with a driving history verified through a motor vehicle report that meets requirements for Cherokee Nation underwriting rating.


OTHER QUALIFICATIONS
Employee must not be and will not be under sanction by the United States Department of Health and Human Services Office of the Inspector General (OIG) or by the General Services Administration (GSA); or listed on the OIG's Cumulative Sanction Report; or listed on the GSA's List of Excluded Providers; or listed on the OIG's List of Excluded Individuals/Entities (LEIE). Educated and compliant with HIPAA regulations; maintains strict confidentiality of client information.


PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.


WORK ENVIRONMENT
The noise level in the work environment is usually moderate.